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REGULAR MEETING DECEMBER 6 2010 374
<br />AWARD PROPOSAL — NEW SYNTHETIC TURF PLAYING SURFACE COVELESKI
<br />STADIUM - PROJECT NO. 110 -008J SBCDA TIF
<br />Mr. Bill Schalliol, Community & Economic Development, advised the Board that on November
<br />22, 2010, proposals were received and opened for the above referenced project. A committee
<br />made up of City representatives, the architect firm, and representatives from the Coveleski
<br />Stadium met to review the proposals and rate them based on a matrix system. After reviewing
<br />those proposals, Mr. Schalliol recommended that the Board award the proposal to JEM
<br />Morris/UBU Sports, 49 West 102 US Highway 30, Big Rock, Illinois 60511, in the amount of
<br />$996,500.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the
<br />proposal be awarded subject to the completion of a final project improvement plan for the
<br />Coveleski Stadium. Mr. Inks noted the Common Council approved only half of the funding and
<br />the plans needed to be looked at again and re- prioritized. Mr. Littrell seconded the motion, which
<br />carried.
<br />APPROVE CHANGE ORDER NO. FIVE 5 —.-MIAMI ROAD WIDENING KERN ROAD
<br />TO JACKSON ROAD) — PROJECT NO. 098 -082 FHWA/LRSA)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 for the
<br />above project, on behalf of Hoffman Bros., Inc., 8574 Verona Road, Battle Creek, Michigan
<br />49014 indicating the Contract amount be increased by $1,875.75 for a new Contract sum,
<br />including this Change Order, in the amount of $4,440,80733. Upon a motion made by Mr. Inks,
<br />seconded by Mr. Littrell and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. I — STUDEBAKER AREA A PHASE IV DEMOLITION
<br />--- BID PACKAGE B — PROJECT NO. 109 -032 (A_EDA TIF)
<br />Mr. Gilot advised that Mr. Carl Littrell, Engineering, has submitted Change Order No. 1 for the
<br />above project, on behalf of Dore & Associates, 900 Harry S. Truman Parkway, Bay City,
<br />Michigan 48706 indicating the Contract amount be increased by $215,793.83 for a new Contract
<br />sum, including this Change Order, in the amount of $6,004,193.83. Ms. Greene stated the
<br />Change Order was to comply with instructions from the Department of Labor on Davis Bacon
<br />wage rates. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change
<br />Order was approved.
<br />APPROVE CHANGE ORDER NOS. 3 4 5 — ARRA MILL &FILL (INDOT
<br />Mr. Gilot advised that Mr. Rob Nichols, Engineering, had submitted Change Order Nos. 3, 4 and
<br />5 on behalf of Rieth -Riley Construction, 25200 State Road 23, Post Office Box 1775
<br />South Bend, Indiana 46634, indicating the Contract amount be increased as follows:
<br />Original Amount:
<br />$1,067,615.15
<br />Amount
<br />New Am. ount
<br />Pezcerat `
<br />CO # 3
<br />Increase
<br />.$217.00:
<br />$1 0{783.15
<br />0,02 °l0'
<br />..CO.44.
<br />Increase
<br />$255.00
<br />$1,08,087115
<br />0.02 °!0'.
<br />CO # 5
<br />Increase
<br />$1,036.20
<br />$1,69112335
<br />0.10%.
<br />New Contract Amount
<br />Fr____ ,
<br />$1,069,123.35
<br />Total Pere ent Change
<br />0.14%
<br />�_;Fkjll a 111VUVIt iifauc Uy mr. 111101, seconaea oy Mr, inks and Carried, the Change Orders were
<br />approved.
<br />APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT
<br />— CHAPIN STREET STORM SEWER EXTENSION PHASE II — PROJECT NO. 110 -052
<br />SEWER WORKS
<br />Mr. Gilot advised that Ms. Thia Vawter, Engineering, submitted Change Order No. 1 (Final)
<br />on behalf of HRP Construction, 5777 Cleveland Road, South Bend, Indiana 46628, indicating
<br />the contract amount be decreased by $39,233.05 for a new contract sum, including this Change
<br />Order, of $484,483.95. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost of $484,483.95. Upon a motion made by Mr. Littrell, seconded by Mr. Inks
<br />and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER LIFE SAFETY
<br />SYSTEM RENOVATION — PROJECT NO. 109 -004 CENTURY CENTER BOND /ESCROW
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Koontz- Wagner Construction Services, LLC, 3801 Voorde Drive, South
<br />Bend, Indiana 46628 for the above referenced project, indicating a final cost of $477,464.77.
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