11/20/1978 Board of Public Works Minutes

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317 REGULAR MEETING NOVEMBER 20, 1978 LEASE FOR STORAGE SPACE FOR DISCOVERY HALL APPROVED Richard Welch, Director of Discovery Hall, submitted to the Board a lease agreement between the City of South Bend and South Bend Commercial Properties covering 7800 square feet of storage space at 1408 Elwood Avenue for Discovery Hall. The total cost of the lease is $9,240 for the period December 1, 1978 through November 30, 1979. Mr. Welch noted there is money available in the 1978 budget for the first two months rent. It will be necessary to seek Common Council approval of an appropriation for the balance of the lease period. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the lease was approved subject to approval of the funding. APPROVAL OF CONTRACT WITH DAVID M. GRIFFITH AND ASSOCIATES City Controller Peter H. Mullen submitted to the Board a proposed contract between the City of South Bend and David M. Griffith and Associates, Ltd. for professional services in providing a study to determine a cost allocation of the Community Development and CETA programs. Mr. Mullen explained that the study will determine whether the City can recover funds expended in the past for projects under these programs. Maximum sum of the contract is $12,000, which is to be paid from recoveries from the federal programs. Recoveries due soley to their cost allocation study will be shared equally by the City and Griffith and Associates until the maximum sum of $12,000 has been paid. All additional monies over the $12,000 recovered will be paid to the City. Mr. Mullen noted that a local C.P.A. firm proposed a study of only one of the agencies for $25,000. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. REQUEST TO ADVERTISE FOR BIDS FOR GASOLINE AND FUEL OIL APPROVED Joseph F. Nagy, Fiscal Officer for the Department of Public Works:, submitted to the Board a request to advertise for bids for the City's gasoline and fuel oil needs for 1979. Specifications are being prepared at this time. Upon motion made by Mr. McMahon., seconded by Mr. Mullen and carried, the request was approved and sealed bids are to be received on December 4. RESOLUTION OF INDIANA STATE HIGHWAY COMMISSION FILED The Board received notification from the Indiana State Highway Commission of adoption of the following resolution: "Parking shall be restricted on US 31 -33 (Michigan Street) in the City of South Bend, St. Joseph County, as follows: No parking or stopping anytime - on the east side of US 31 -33 (Michigan Street) from a point 175 feet south of Bartlett Street to a point 150 feet north of Bartlett Street, a distance of approximately 325 feet. if Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the notification was filed and referred to the Bureau of Traffic and Lighting. FILING OF PETITION TO'VACATE ALLEY BETWEEN LAFAYETTE AND FRANKLIN James H. Lahey files a petition to vacate the north -south alley. between Lafayette and Franklin, running south from Broadway to the railroad right -of- way. Mr. Lahey is the owner of the property abutting the proposed vacated alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Department of Engineering and the Area Plan Commission for review and recommendation.