10/16/1978 Board of Public Works Minutes

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2'81 REGULAR MEETING BID AWARDED - SPRINGS AND OCTOBER 16, 1978 SES FOR THE FIRE DEPARTMENT Chief Oscar Van Wiele reported to the Board that bids received for springs and mattresses for the Fire Department had been reviewed and he recommended acceptance of the low bid of J. E. Walz, Inc. of $114.00 per set. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved and the bid awarded. CONTRACT APPROVED - C. F. MURPHY ASSOCIATES A Contract between the City of South Bend and C. F. Murphy Associates was submitted to the Board. The contract is the standard form of agreement and provides for the necessary services to be performed to develop a comprehensive masterplan for the area bounded by Washington Street, Michigan Street, Colfax Avenue and St. Joseph Street, to include a bank, hotel, retail phase and an 800 space parking garage. Work under the agreement is to be completed within a ninety -day period and the total amount of the contract is $90,000. That amount will be applied against the total architect's fee for the project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. BID ADVERTISING APPROVED - LEASE /PURCHASE OF DUPLICATING EQUIPMENT Deputy City Controller Michael L. Vance was present and requested that the Board approve advertising for bids for the lease - purchase of duplicating equipment. Mr. Vance noted that changes in the State law require the bidding of lease - purchase agreements which total more than $5000. This will require seeking competitive bids for the 9200 Xerox Copier which is installed in the print shop. It has also been determined that it would be best to purchase the equipment over a five -year period rather than to continue to lease it. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized advertising for bids for the lease /purchase of the equipment. OPEN AIR STAND APPLICATION RECEIVED William E. Moore and Laverne Przygocki submitted an application to operate an Open Air Stand at the southwest corner of Portage Avenue and Elwood on the property of the Portage Liquor Mart. Permission of the property owner was attached. Upon motion made by Mr. McMahon, seconded by Mr. Brunner -and carried, the application was referred to the Bureau of Traffic and Lighting and Police Department for review and recommendation. REPORT FROM POLICE OFFICER ON VEHICLES OF O'NEAL TRUCKING CO. RECEIVED The Board received an Officer's Report from Corporal Eugene Eyster outlining several instances where trucks owned by the O'Neal Trucking Company were stopped for various safety defects. Ten citations have been issued to company vehicles since May. The report indicated that the company continues to use the trucks without making any repairs. Drivers stopped have responded that they are working on City contracts and the Police Department should be more cooperative. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board directed that all Departments under the jurisdiction of the Board of Public Works be asked to notify the O'Neal Trucking Company that 'no new contracts will be awarded to them until vehicle defects have been corrected. The Board also directed that the report be forwarded to the Board of Public Safety for appropriate action with regard to departments under its' jurisdiction.