Professional Services Agreement - Lawson Fisher Assoc. - 2018 VPA Improvements

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A1.03 Project Coordination A. Project coordination shall be performed by the engineer to facilitate cooperation and communication between the owner's consultants. Tasks expected to be performed shall include the following: 1. Maintaining point of contact information for each project team. 2. Monitoring and oversight of existing and proposed project work and disturbed limits for identifying limit requirements or overlaps and coordination of project boundaries or limits. This shall also involve activities and coordination efforts for privately developed projects that are adjacent to program projects as may be directed by the Owner. 3. Project estimate requirements will be coordinated among project consultants for consistent reporting within the overall program. 4. As may be requested by the owner, draw schedules may be developed to address design or construction firnding requirements for consistent reporting within the overall program. 5. Schedule coordination through both development and construction for the purpose of minimizing potential conflicts. 6. Assist with Owner's consultant reviews for ensuring contract document provisions are adequate for ensuring the completion of the project and consistent with the overall program. B. The Engineer shall monitor and provide oversight on the following tasks through each project's development: 1. Utility coordination and attendance at Owner coordinated regular utility coordination meetings 2. Environmental considerations, permit needed, outside jurisdiction agency requirements, and commitments 3. Traffic maintenance and coordination with other city projects 4. Administration of the program change management process A1.04 Program Contract Administration A. The Engineer shall monitor and provide oversight on program projects through each respective construction phase. The following tasks will be monitored as directed or required: 1. Provide oversight and limited review of notice to bidders and construction packages for consistency with the overall program and estimates. 2. As projects near design development completion, coordinate with city staff for construction inspection with city or outside resources. 3. Monitor bid process for each project, through coordination of pre -bid meetings, bid tabulations, contractor awards, notice to proceed and other items as directed. 4. Provide oversight to construction phasing and work sequence for coordination within the program. 5. As may be necessary, reconcile differences between design contracts when conflicts arise between pay items, special provisions, specifications and details. 6. Provide oversight to ensure compliance with environmental considerations, commitments, and regulatory permit requirements. 7. Attendance at pre -construction meetings for projects in the program as may be necessary or directed. 8. Provide assistance as requested with contractor and vendor payments in conjunction with city staff review approvals. Page 3 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for E.JCDC. All rights reserved.