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B, Rental Car <br />Employees are authorized to rent cars only in conjunction with, air travel when cost, convenience, <br />and the specific situation reasonably require their use, When renting acar for Tyler business, <br />employees should select a°mid`o|ze"or°Internmed|ute"car. "FuU"size cars may berented when <br />three nrmore employees are traveling together. Tyler carries leased vehicle coverage for business <br />car rentals; additional insurance on the rental agreement should be declined, <br />C. Public Transportation <br />Taxi or airport limousine services may be considered when traveling in and around cities or to and <br />from airports when less expensive means oftransportation are unavailable orimpractical. The <br />actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to <br />the airport, tips are included in the per them rates and will not be reimbursed separately. <br />D. Parking &Tolls <br />When parking at the airport, employees must use longer term parking areas that are measured in <br />days msopposed tohours. Park and fly options located near some airports may also beused. For <br />extencled, trips that would result in excessive parking charges, public transportation to/from the <br />airport should beconsidered, Tolls will bereimbursed when receipts are presented, <br />3. Lodging <br />Tyler's TIVIC will select hotel chains that are well established, reasonable in price, and conveniently <br />located lnrelation tothe traveler's work assignment. Typical hotel chains include Courtyard, <br />Fairfield Inn, Ham ptomInn, and Holiday Inn Express. |fthe employee has udiscount rate with alocal <br />hotel, the hotel reservation should note that discount and the employee should confirm the lower <br />rate with the hotel upon arrival. Employee memberships intravel clubs such asAAA should be <br />noted in their travel profiles so that the employee can take advantage of any lower club rates. <br />"No shows" mcancellation fees are not reimbursable ifthe employee does not comply with the <br />hotel's cancellation policy. <br />Tips for maids and other hotel staff are included in the per them rate and are not reimbursed <br />4. Meals and Incidental Expenses <br />Employee meals and incidental expenses while on travel status are in accordance with the federal <br />per them rates published bvthe General Services Administrathon. Incidental expenses include tips <br />to maids, hotel staff, and shuttle drivers and other minor travel expenses. Perdiemmtesore <br />A. Overnight Travel <br />