Opening of Proposals - Utility Billing System - Advanced Utility Systems - Part 1

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A1.18 Question: Section V, Scope of Workpage 2 of 5 item 3, requests that vendor take the lead on the data conversion process. Will any City resources he available to assist with the data clean up and testing? Answer: Yes, the City expects to assist the vendor on these activities. Vendors to indicate the expected level of effort for City staff, as requested in the RFP Proposal Form F. Al. 19 Question: Section V, Scope of Work page 2 of 5 item 3, mentions that six years' worth of Memos, Notes, and Contact Records are to be converted. What formats and system are they currently in? What is the overall database storage size in the current data repository? Answer: All Memos, Notes, and Contact data required to be converted is stored in the Legacy NaviLine system. Memos and notes are free form text in a comments field and contact records are in their own separate table with their own specific schema. These are all currently stored on an IBM DB2 v7r2. We estimate that contact records amount to —129 MB, and notes of service orders (for all City departments, not just our Utility) amount to —50 MB. A1.20 Question: Section V, Scope of Work page 3 of 5 item 3, mentions that six years' worth of documents and attachments are to be converted. What formats and system are the documents and attachments currently in? What is the overall database storage size is the current data repository? Answer: Attachments amount to —1.41 GB, and are composed of PDFs, Word documents, and pictures. Attachments are currently stored in a network file server and accessed via NaviLine. A 1.21 Question: Section VL "Proposal Submission Requirements "- Page 4 of 6, item 7 states "Proposal Form D is provided as an Excel file with this RFP, Vendor must complete and return this Excel file, and must also include a printed copy of their responses as part of this section. " Will the printed version of Form D count towards the 80 page limit? Answer: Yes - as stated in the RFP Section VI, Bullet A., second paragraph: Proposals shall be limited to 80 sides of a page, total inclusive of all forms and any supplemental information, optional items, and appendices. Terms and Conditions, detailed staff resumes, and the Attachment 3 Affidavit are excluded from the total sides of a page count limitation. Proposals in excess of the sides of a page limitation may be eliminated from consideration. A1.22 Questions: Section VI. "Proposal Submission Requirements "- Page 6 of 6, item B — Licensing and Certification. Please speck exactly what type of licenses and permits Page 4 of 7