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REGULAR MEETING DECEMBER 21, 2017 413
<br />contractor, Mr. Greg Lowe provided email confirmation that the Alternate 2 bid includes the
<br />maintenance of traffic and mobilization/demobilization. Therefore, Ms. Dorau made a motion
<br />that the recommendation be accepted and the quotation be awarded as outlined above, including
<br />the maintenance of traffic and mobilization/demobilization. Mr. Mueller seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — 2017 CRACK SEALING — PROJECT NO. 117-102 (LRSA)
<br />Ms. Tara Weigand, Engineering, advised the Board that on December 19, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Weigand recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, in
<br />unit prices for a total of $85,000. Therefore, Ms. Dorau made a motion that the recommendation
<br />be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — FLIR TRAFFIC CAMERAS — PROJECT NO. 117-122 (LRSA)
<br />Ms. Tara Weigand, Engineering, advised the Board that on December 19, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Weigand recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN
<br />46545, in the amount of unit prices to total $104,920 for Divisions A, B and C. Therefore, Ms.
<br />Dorau made a motion that the recommendation be accepted and the quotation be awarded as
<br />outlined above. Mr. Mueller seconded the motion, which carried.
<br />AWARD QUOTATION — MORRIS PERFORMING ARTS CENTER MARQUEE DISPLAY
<br />INSTALLATION — PROJECT NO. 117-070A (MORRIS CAPITAL IMPROVEMENTS)
<br />Mr. Tara Weigand, Engineering, advised the Board that on December 12, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Weigand recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Burkhart Sign Systems, LLC, 1247 Mishawaka Avenue, South Bend, IN
<br />46615, in the amount of $19,000. Therefore, Ms. Dorau made a motion that the recommendation
<br />be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — SOUTH BEND FIRE DEPARTMENT OBSOLETE HELMET
<br />REPLACEMENT (SUPPLIES/OTHER OPERATING SUPPLIES)
<br />Mr. Todd Skwarcan, Fire Department, advised the Board that on December 12, 2017, quotations
<br />were received and opened for the above referenced equipment. After reviewing those quotations,
<br />Mr. Skwarcan recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Phoenix Safety Outfitters, LLC, 1619 Commerce Road, Springfield, OH
<br />45504, in the amount of $47,000. Therefore, Ms. Dorau made a motion that the recommendation
<br />be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion,
<br />which carried.
<br />AWARD QUOTATION — CENTURY CENTER FIRE PUMP REPLACEMENT — PROJECT
<br />NO. 117-038 (HOTEL/MOTEL TAX)
<br />Ms. Tara Weigand, Engineering, advised the Board that on November 28, 2017, quotations were
<br />due for the above referenced project. After no quotes were received, quotes were solicited on the
<br />open market. After reviewing those quotations, Ms. Weigand recommended that the Board
<br />award the contract to the lowest responsive and responsible bidder, Shambaugh & Son, LP,
<br />56575 Twin Branch Drive, Ste. A, Mishawaka, IN 46545, in the amount of $49,965. Therefore,
<br />Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as
<br />outlined above. Mr. Mueller seconded the motion, which carried.
<br />AWARD PROPOSAL — MORRIS PERFORMING ARTS CENTER WATER SOFTENER
<br />SYSTEM (MORRIS IMPROVEMENTS FUND)
<br />Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on December 12, 2017,
<br />proposals were received and opened for the above referenced project. After reviewing those
<br />proposals, Mr. Sherman recommended that the Board award the contract to the highest scoring
<br />responsible vendor, Culligan Water, 56861 Ferrettie Ct., Mishawaka, IN 46545. Therefore, Ms.
<br />Dorau made a motion that the recommendation be accepted and the proposal be awarded and
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