12122017 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 12, 2017 395 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 60-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE CHANGE IN THE EFFECTIVE DATE OF ANNUAL PAY INCREASES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 60-2017 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE CHANGE IN THE EFFECTIVE DATE OF ANNUAL PAY INCREASES WHEREAS, the City of South Bend, Indiana ("City") typically increases salary and hourly payroll rates for bargaining employees, non -bargaining employees and elected officials effective January 1" of each year; and WHEREAS, the date of January 1 St often occurs during the middle of a scheduled bi-weekly payroll period and, thus, make the calculation of gross pay cumbersome for the Human Resources and Payroll Departments because of the need to use different hourly pay rates for hours worked before January 1st and hours worked after January 1 ", and WHEREAS, the City budgets for salaries and wages on a cash basis using the new payroll amounts approved in the collective -bargaining, non -bargaining and elected official salary ordinances, and WHEREAS, under the current payroll procedure, some employees question the accuracy of their gross and net pay amounts on their initial paycheck (and believe that they are understated) because some of the hours earned are paid at the old payroll rate, and WHEREAS, the City desires to be open and transparent with its employees and to process payroll in an efficient and cost-effective manner. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: The effective date of salary and hourly payroll increase will be the first pgy date of the new year and will cover all hours earned during that pay period, including hours earned during the preceding calendar year. 2. The cost of implementing this resolution is approximately $34,000 per year and will be paid for by departmental salary budgets during 2018. The cost will be included in the salary budgets for future years. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works and will cover the pay date of January 12, 2018 and cover the pay period dated December 23, 2017 through January 5, 2018. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on December 12, 2017, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk F�