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REGULAR MEETING OCTOBER 10 2017 304
<br />APPROVE REQUEST TO REJECT BIDS AND RE -ADVERTISE — HIBBERD BUILDING
<br />SITE DEMOLITION & PLAZA IMPROVEMENTS — PROJECT NO 117-063(RWDA TIF)
<br />In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission
<br />to reject all bids for the above referenced project due to the bids exceeding the budget. Mr. Kerr
<br />stated the project will be re-scoped and re -advertised. Therefore, upon a motion made by Ms.
<br />Maradik, seconded by Ms. Dorau and carried, the Board rejected all bids and approved the re -
<br />advertisement for bids.
<br />AWARD QUOTATION — ALLEY DRYWELL INSTALL (NEAR ST VINCENT ST AND
<br />NOTRE DAME AVE.) — PROJECT NO 117-101 (LRSA)
<br />Mr. Toy Villa, Engineering, advised the Board that on September 26, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Villa recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, John Boettcher Sewer & Excavating, 3305 N. Home Street, Mishawaka, Indiana 46545,
<br />in the amount of $9,921. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion,
<br />which carried
<br />RESCIND AWARD AND RE -AWARD QUOTATION — SEWER CLEANING NOZZLES
<br />(SEWER MAINTENANCE MATERIALS)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on August 22, 2017, quotations were
<br />received and opened for the above reference equipment. On September 12, 2017, he
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder,
<br />USB-Sewer Equipment Corporation, in the amount of $44,619.90. Mr. Hudak informed the
<br />Board that as of September 30, 2017, they have closed their business and cannot supply the
<br />product, so he is requesting the Board rescind the award to USB-Equipment Corporation and re -
<br />award to the next lowest responsive and responsible bidder, Brown Equipment Company, Inc.,
<br />PO Box 9799, Fort Wayne, IN 46899, in the amount of $57,196.26. Therefore, Ms. Maradik
<br />made a motion that the recommendation be accepted and the original quotation award be
<br />rescinded and the project be re -awarded as outlined above. Ms. Dorau seconded the motion,
<br />which carried.
<br />APPROVE CHANGE ORDER NO. 1 — NEWMAN CENTER SITE DEVELOPMENT
<br />DIVISION A, AND ALTERNATE Al — PROJECT NO 117-06OR (REDA TIF)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of The Robert Henry Corporation., 404 S. Frances St., South Bend, IN 46617, indicating the
<br />contract amount be decreased by $34,685.88 for a new contract sum, including this Change
<br />Order, in the amount of $336,554.32. Upon a motion made by Ms. Maradik, seconded by Ms.
<br />Dorau and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — 2017 DEMOLITIONS PHASE I — PROJECT NO. 117-
<br />065 (RWDA TIF_)
<br />Mr. Gilot advised that Mr. Corbitt Kerr, Community Investment, has submitted Change Order
<br />No. 1 on behalf of Ritschard Bros., Inc., 1204 W. Sample Street, South Bend, IN 46619,
<br />indicating the contract amount be decreased by $25,290 and increased by forty (40) additional
<br />days for a modified contract sum, including this Change Order, in the amount of $76,769 and a
<br />new project completion date of October 21, 2017. Upon a motion made by Ms. Maradik,
<br />seconded by Ms. Dorau and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO.2 — WESTERN AVENUE CORRIDOR IMPROVEMENTS
<br />— PROJECT NO. 115-097 (RWDA TIFF
<br />Mr. Gilot advised that Mr. Corbitt Kerr, Community Investment, has submitted Change Order
<br />No. 2 on behalf of Selge Construction Co., Inc., 2833 S. 10', Niles, MI 49120, indicating the
<br />contract amount be increased by $85,534.18 and increased by twelve (12) days, for a modified
<br />contract sum, including this Change Order, in the amount of $2,798,778.43 and a new project
<br />completion date of November 10, 2017. (Change Order No. 1 was for intermediate date
<br />extensions, and did not have an effect on the project cost or timeline.) Upon a motion made by
<br />Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved.
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