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REGULAR MEETING SEPTEMBER 12, 2017 282
<br />Kerr recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, TGB Unlimited d/b/a S/T Bancroft Electric, 25020 State Road 23, South Bend, Indiana, in
<br />the amount of $47,990 for the base quote only. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg
<br />seconded the motion, which carried.
<br />AWARD QUOTATION — 2017 LAMPPOST PROGRAM — PROJECT NO. 117-011 A (COIT)
<br />Ms. Kara Boyles, Engineering, advised the Board that on August 22, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Boyles recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, in the amount of
<br />$30,725. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the
<br />quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />AWARD QUOTATION — 2017 TREE PLANTINGS — PROJECT NO. 117-009B (MVH)
<br />Ms. Kara Boyles, Engineering, advised the Board that on August 22, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Boyles recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Fuerbringer Landscaping & Design, Inc., 22530 Brick Rd., South Bend, IN 46628, in the
<br />amount of $19.000. Therefore, Ms. Maradik made a motion that the recommendation be accepted
<br />and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />AWARD PROPOSAL — MORRIS PERFORMING ARTS CENTER MARQUEE UPGRADE
<br />(MORRIS CAPITAL FUND)
<br />Ms. Tara Weigand, Engineering, advised the Board that on August 22, 2017, proposals were
<br />received and opened for the above referenced project. After review and scoring tabulation by the
<br />review committee, the committee recommended that the Board award the contract to the highest
<br />scoring proposal, Landmark Sign Group, 7424 Industrial Avenue, Chesterton IN 46304. Therefore,
<br />Ms. Maradik made a motion that the recommendation be accepted and the proposal be awarded as
<br />outlined above and the review committee be authorized to negotiate the contract documents. Ms.
<br />Fritzberg seconded the motion, which carried.
<br />AWARD PROPOSAL — SOUTH BEND POLICE DEPARTMENT BODY CAMERA/IN-CAR
<br />VIDEO CAMERAS (POLICE GENERAL FUND)
<br />Captain Chris Voros, Police Department, advised the Board that on September 7, 2017, proposals
<br />were received and opened for the above referenced project. After review and scoring of the
<br />proposals by a review committee made up of representatives of the South Bend Police Department,
<br />Purchasing, and Information Technologies, the committee recommended that the Board authorize
<br />them to negotiate a contract with the highest scoring company, Utility Associates, Inc., 250 E.
<br />Ponce de Leon Avenue, Decatur, GA 30030, for the award of the proposal. Therefore, Ms.
<br />Maradik made a motion that the recommendation be accepted and the committee be authorized to
<br />negotiate a contract as outlined above. Ms. Fritzberg seconded the motion, which carried. Mr.
<br />Michael Schmidt, Purchasing, added that in the case that the parties cannot come to terms on a
<br />contract, the process will go to the next highest scoring company. He noted once a contract is
<br />negotiated, it will be brought back to the board for approval.
<br />APPROVE CHANGE ORDER NO. 15 — SOUTH BEND ONE-WAY TO TWO-WAY
<br />CONVERSION, DIVISION B — PROJECT NO 116-001 (2015 TIF BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 15 on behalf
<br />of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the
<br />contract amount be increased by $40,000 for a new contract sum, including this Change Order, in
<br />the amount of $17,729,582.55. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg
<br />and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1— 2016 BUS SHELTERS — PROJECT NO 116-046 (COIT)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Gibson Lewis, LLC, 1001 West I Vh Street, Mishawaka, IN 46545, indicating the contract
<br />amount be increased by $6,279 for a modified contract sum, including this Change Order, in the
<br />amount of $151,241.40. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and
<br />carried, the Change Order was approved.
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