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REGULAR MEETING JUNE 27, 2017 199
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<br />order. He noted studies have shown a very small payback in five (5) years and they intend to do
<br />further studies. Mr. Gilot stated that because of City policy and practice he spoke to Mayor
<br />Buttigieg to confirm the Mayor was okay with the award without the CNG. He stated he wanted
<br />to make sure the action was in line with the Mayor's policy. Mr. Gilot stated the Mayor
<br />confirmed he was okay with this but going forward, he wants a thorough review of CNG
<br />benefits. Ms. Dorau stated to clarify, the Police Department doesn't have any intention of adding
<br />the CNG later? She noted she was told differently and there was not enough information to
<br />proceed with the award. Mr. Eric Horvath, Public Works, stated it was his understanding there is
<br />going to be a review and a discussion in the next couple of weeks, but the award is to go forward
<br />and the addition of the CNG award is to be left open as an option if it is determined that should
<br />be added. Ms. Dorau questioned the legality of adding the option at a later date, noting it would
<br />be the same vendor and in fact, the other vendors did not bid the CNG. Attorney Dougherty
<br />stated he would need to research Indiana law and confirm that later. Mr. Mueller asked what the
<br />payback on the CNG is. Lieutenant Voros stated the current rate of savings is about $14,000 a
<br />year, but when you deduct the cost of installation of the CNG equipment, it takes approximately
<br />five (5) years to see a small payback. Mr. Gilot requested in the future, any studies on savings be
<br />included with the Memo to the Board for their review. Upon a motion by Mr. Gilot, seconded by
<br />Mr. Mueller and carried, the Board approved the award of the Police vehicles as recommended
<br />above.
<br />AWARD QUOTATION — SPECIALTY PAVEMENT MARKINGS — PROJECT NO 117 039
<br />LRSA
<br />Mr. Kevin Fink, Engineering, advised the Board that on June 13, 2017, one (1) quotation was
<br />received and opened for the above referenced project. After reviewing that quotation, Mr. Fink
<br />recommended that the Board award the contract to the sole responsive and responsible bidder,
<br />DBL Services, Inc., 1811 Clover Road, Mishawaka, IN 46545, in unit prices not to exceed the
<br />amount of $22,146.11. Therefore, Ms. Dorau made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion,
<br />which carried.
<br />APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE — NEWMAN
<br />CENTER SITE DEVELOPMENT — PROJECT NO 117-060 (REDA TIF)
<br />In a memorandum to the Board, Corbitt Kerr, Community Investment, requested permission to
<br />reject all bids and re -advertise for the above referenced project due to adjustments needed to the
<br />project scope. Attorney Dougherty asked for clarification on why they were rejecting the bids.
<br />Mr. Kerr stated they are eliminating a canopy and the scope is being revised. Therefore, upon a
<br />motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above request was
<br />approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR
<br />MORE, NEW POSITIVE DISPLACEMENT HYDRO -EXCAVATING MACHINE WITH
<br />TANDEM AXLE CAB & CHASSIS — SPEC U (WATER WORKS CAPITAL)
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion
<br />made by Ms. Dorau, seconded by Mr. Mueller and carried, the above request was approved.
<br />APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
<br />The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
<br />approval:
<br />Type
<br />Business
<br />Description
<br />Amount/
<br />Motion/
<br />Funding
<br />Second
<br />Professional
<br />H.J. Umbaugh
<br />2017 Circuit Breaker
<br />NTE $44,000
<br />Dorau/Mueller
<br />Services
<br />& Associates
<br />Property Tax Revenue
<br />(COIT)
<br />Agreement
<br />Analysis
<br />Professional
<br />Brian
<br />IT Consultation from
<br />$40, 000
<br />Dorau/Mueller
<br />Services
<br />Donoghue
<br />July 1, 2017 to
<br />(COIT)
<br />Agreement
<br />December 31, 2017
<br />Professional
<br />The
<br />Provide the Fire Ground
<br />$77,000
<br />Dorau/Mueller
<br />Services
<br />International
<br />Survival Train the
<br />(EMS/Other
<br />Agreement
<br />Association of
<br />Trainer Program to South
<br />Services,
<br />Fire Fighters
<br />Bend Fire Department
<br />Education &
<br />Employees I
<br />Training)
<br />Professional
<br />South Bend
<br />Design and User Testing
<br />$10,000 1
<br />Dorau/Mueller
<br />
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