05182017 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION MAY 18, 2017 152 pays them 25% of the savings. Mr. Gilot questioned if they use real-time data or if they go back and use historical data. Ms. Hockenhull stated they will use both real time and historical. - Award Proposal — Lawn Maintenance and Mentorship Program Mr. Sherman, stated this award is for the highest scoring proposal, from Greater Impact Lawn Care, of two (2) proposals submitted. Ms. Dorau questioned if this is the same company that performed last year. Mr. Sherman confirmed it is. - Opening of Bids — Monroe Parking Lot and Street Improvements Mr. Corbitt Kerr, Community Investment, stated they will be requesting to award this bid on Tuesday also. - Reject Bids — Berlin Place No. 2 Electrical, Berlin Place No. 2 Mechanical, and Berlin Place No. 2 Plumbing Attorney Schmidt stated they are still in the process of reviewing this item and the request to reject and re -advertise may change before Tuesday. - Professional Services Agreement — Abonmarche Consultants, LLC Mr. Kerr stated the original plans for the Portage Prairie Area were not adhered to, so they are going back to the basics on how this sewer plan should be set up to accommodate future development. - Memorandum of Understanding — St. Joseph County Mr. Kevin Fink, Engineering, stated this cost share agreement is to light up the coal Line Trail and help align it with Portage Avenue. He noted this is a $900,000 project but the City's responsibility so far is only $52,000. Attorney Schmidt added it is really a county project; they will own it and are paying for it. Sewer Main Line Extension Agreement — St. Joseph County Attorney Schmidt stated this addition to the agenda is for a sewer main line extension with the county. Mr. Horvath noted it is actually three (3) items; two (2) industrial permits and an agreement with the county that transfers a sewer line to the city while maintaining an area for the County to attach. He stated connector's will be charged based on the surcharges and connection fees. Attorney Schmidt stated the City made concessions on annexation, noting it's five (5) miles outside the City limits and New Carlisle has already started the process of annexing. Attorney Schmidt stated it's a good revenue source for the city and allows customers outside of the City to connect. Mr. Horvath stated a study was done that included non -compete language. He noted they wanted to do a joint study of waste water needs and how to best service to keep long term customers. He added it was mostly a capacity study. Mr. Gilot questioned if you're in the city, you pay the city rate, but what will the rates be when New Carlisle annexes. Mr. Horvath explained they aren't annexed, they will use our rates in the agreement. Attorney Schmidt added the use goes into the City's system, not New Carlisle's. Mr. Horvath stated the cost will all be based on the System Development Charge. Ms. Dorau questioned if there is the potential that users would be better off using the county system. Attorney Schmidt explained that one of the things made clear in the agreement is this is not to be used for new developments. - Permit and License Recommendations Ms. Maradik questioned what "Incomplete Recommendation" meant on the agenda. Attorney Schmidt stated he asked the Clerk to put that on the agenda to make sure the Board is aware that neither the Police Department nor the Traffic Department are reviewing or responding to the applications for special events. He added he did not want the Board mislead by reading "Favorable Recommendations". Ms. Dorau noted those are the most important departments that the Board depends on for recommendations. Mr. Eric Horvath, Director of Public Works, stated he spoke to the Traffic Department and they will be reviewing and responding, but he has no control over the Police Department. - Non -Residential Block Party — Art Beat Ms. Maradik stated there is anticipated construction around One Michiana Square at the same time as Art Beat and questioned whether they were aware of that. - Revised First Amendment to Local Government Service Exchange Agreement - WNIT Mr. Horvath noted the Board approved a three (3) year agreement for this public access channel previously subject to the County and Mishawaka also approving. He stated this is a revised one (1) year agreement because that's all they would agree to. Mr. Gilot noted there's an allowance for the City to use the Public Broadcasting channel for the State of the City, and the Mayor has used it for a forum previously. He added they also let you have your videos to upload on YouTube. No other business came before the Board. Mr. Gilot declared the meeting adjourned at 11:15 a.m.