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AGENDA REVIEW SESSION MAY 18, 2017 151
<br />The Agenda Review Session of the Board of Public Works was convened at 10:39 a.m. on May
<br />18, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese
<br />Dorau, Suzanna Fritzberg, and James Mueller present. Also present was Attorney Michael
<br />Schmidt. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W.
<br />Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the
<br />Board with a proposed agenda of items presented by the public and by City Staff.
<br />ADDITION TO THE AGENDA
<br />Mr. Gilot noted the addition to the agenda of a Sewer Main Line Extension Agreement with St.
<br />Joseph County.
<br />OPENING OF QUOTATIONS — LEIGHTON PLAZA IMPROVEMENTS PHASE 2 —
<br />PROJECT NO. 117-154A
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for
<br />the above referenced project. The following Quotations were opened and read:
<br />C&S MASONRY RESTORATION LLC
<br />3725 N Foundation Court, Suite A-B
<br />South Bend, IN 46628
<br />Quotation was submitted by Steve Fields
<br />Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding
<br />Investment with Iran, Employment Eligibility Verification, Non -Discrimination
<br />Commitment for Contractors and Certification of Use of United States Steel Products or
<br />Foundry Products was submitted
<br />QUOTATION: Division A: $37,808.00
<br />Division B: $20,196.00
<br />Upon a motion made by Ms. Fritzberg, seconded by Ms. Maradik and carried, the above
<br />Quotations were referred to Engineering for review and recommendation.
<br />AWARD QUOTATION — CITY OF SOUTH BEND SOLID WASTE RESTROOM UPDATES
<br />(SOLID WASTE)
<br />Ms. Jessica Alstott, Solid Waste, advised the Board that on May 9, 2017, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Alstott recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the
<br />amount of $19,592. Therefore, Ms. Maradik made a motion that the recommendation be
<br />accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion,
<br />which carried.
<br />APPROVAL OF PERMIT AND LICENSE APPLICATIONS
<br />The following permit and license annlications were nresented fnr nnnrminI-
<br />Applicant
<br />Description
<br />Date/Time
<br />Location
<br />Motion
<br />Carried
<br />Rwandan
<br />Procession —
<br />May 19, 2017; 4:00 p.m.
<br />On Route as
<br />Maradik/Dorau
<br />Community
<br />Walk to
<br />to 5:00 p.m.
<br />submitted
<br />IN Michiana
<br />Remember
<br />Board members discussed the following item(s) from the agenda.
<br />- Award Bid — Tub Grinder
<br />Mr. Jeff Hudak, Central Services, informed the Board this equipment is for Organic Resources
<br />for grinding of trees and limbs. He noted there were three (3) bids received and the low bidder
<br />did not meet the specifications in size, construction, strength of materials, and engine type. He
<br />added the engine they bid was based on EPA credits they received and this would compromise
<br />the City's award recognitions for reducing fleet emissions.
<br />- Award Bid — Compact Track Loader
<br />Mr. Hudak stated one bidder, Bobcat, gave several alternates and they are awarding one of the
<br />alternates that met the specifications.
<br />Business Associate Agreement and Data Services Agreement
<br />Ms. Jennifer Hockenhull, Finance, stated this agreement takes three (3) years of data of health
<br />claims and analyzes on how to save money. She noted if they save the City money, the City
<br />
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