05/24/76 Board of Public Works Minutes

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"i. REGULAR MEETING MAY 24, 1976 BID ACCEPTED - BUREAU OF STREETS TRUCK The Board received a recommendation from Joseph Gawrysiak, Street Commissioner, that the low bid of Shamrock Ford, Inc, be accepted for a 1976 heavy duty single axle dump truck, at a total bid price of $9,475.78. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the recommendation to accept the low bid of Shamrock Ford, Inc. was approved. BID ACCEPTED - BUREAU OF SOLID WASTE CAB AND CHASSIS Rollin E. Farrand, Director, Department of Public Works, recommended to the Board that the sole bid received for a gasoline -powered cab and chassis for the Bureau of Solid Waste be accepted. The only bidder was Shamrock Ford, Inc. and their bid was for $11,709.90., with a trade-in allowance of $600.00, making their total net bid $11,109.90. Mr. Farrand said it has been determined that the City will not purchase a packer at this time. Upon motion made by Mr. Farrand, seconded by Mr. Mullen and carried, the Board accepted the low bid of Shamrock Ford, Inc, for one gasoline -powered cab and chassis at a net bid of $11,109.90. BID ACCEPTED - TIRE REPAIRS The Board received a report from James Meehan, Manager of the Bureau of Vehicle Maintenance that the only bid received for tire repairs for City Vehicles from Singer General Tire Company had been reviewed and found in order and conforming to specifications. Mr. Meehan recommended that a contract be awarded to Singer General Tire Company. Mr. Mullen noted that the bid for tire repairs was quite detailed and asked Mr. Meehan if a procedure could be established to make sure that billings received agree with the bid price list. Mr. Meehan said he would see that this was done. Upon motion made by PZr. Farrand, seconded by Mr.. Brunner and carried, the Board accepted the low and only bid of the Singer,General Tire Company for tire repairs for City vehicles from June 1, 1976 through May 31, 1977. BID ACCEPTED - CAR WASHES James Meehan, Manager of the Bureau of Vehicle Maintenance, reported to the Board that bids for car washes for City vehicles had been reviewed and both the Comet Car Wash bid and the Hi -Speed Auto Wash: bid meet the specifications. The bid of the Waggoner Fuel Company indicated that they cannot accommodate police units with roof mounted accessories and these comprise the bulk of car washing requirements. Mr. Meehan said, since the.goal of the bid advertising was to obtain better control in car washing and to eliminate unnecessary crosstown travel, he was recommending acceptance of both the Comet Car Wash and Ili -Speed Auto Wash bids. He said it should be noted that only Comet Car Wash submitted a bid for wet wash only and this will require some crosstown travel. Mr. Mullen said.this matter has been given much consideration and a directive will be issued today from the City Controller's Office advising all City employees who have a car or truck assigned to them on a twenty-four hour basis that they will be responsible for their own car washes. This policy will not apply to police and detective cars. Mr. Mullen said it is estimated that, when an employee is assigned a vehicle on a twenty-four hour basis, this amounts to a fringe benefit of $1500 to $2000 per year and the employee should be willing to assume the responsibility for the car washes. He said this policy could result in a savings to the City of $3500. In response to a question regarding the number of vehicles assigned to emplovees,.Mr. Mullen said the bid request was based on 200 cars, of which 80 are police or detective cars, so there are approximately 120 vehicles assigned to employees on a twenty-four hour basis. Mr. Mullen said he is also recommending that only every third car wash for a police vehicle be a full service car wash, with the other two of the three being wet wash only. Mr. Farrand made a motion that the recommendation of Mr. Meehan to accept the bids of both Comet Car Wash and Hi -Speed Auto Wash be accepted. The motion was seconded by Mr. Brunner and carried.