11032016 Agenda Review Session - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION NOVEMBER3.2016 345 Mr. Toy Villa, Engineering, stated there is no dollar amount change for this amendment, the extension was given due to being short-handed. Ms. Maradik questioned if Mr. Clingerman has currently stopped work while waiting for the Board to approve his amendment because he has in the past. Ms. Maradik stated she was only inquiring to make sure no action needed to be taken today at the Agenda Session. Mr. Villa stated that is not the case. - Professional Services Agreements — Troyer Group, Inc. and Abonmarche Consultants Ms. Dorau questioned if the amount listed for both of these contracts for Safe Routes to School Construction Inspection Services at Lincoln and Perley is the full amount due. Mr. Kevin Pink, Engineering, advised it is the full amount due. Mr, Fink stated the City pays the full amount up front and get reimbursed by INDOT. Mr. Gilot also wantedto note the School Zone signs need to be refreshed. Request to Advertise —Fire Station #4 Mr. Corbitt Kerr, Engineering, stated he anticipates opening bids for this project at the first Board meeting in December. Mr. Eric Horvath, Public Works, questioned if that will be enough time to prepare bids. Mr. Kerr stated it is a reasonable amount of time to request bids be due and he foresees no addenda to the design package. - Request to Advertise — 2016 Manhole and Sewer Lining Mr. Gilot wanted to point out the manhole lining specs have improved literacy and wants to make sure people are given a change to be made aware of that. Agreement — University of Notre Dame du Lac Mr. Corbitt Kerr, Engineering, stated this is a temporary access agreement which is ultimately part of a potential hydro project at Seitz Park and this is the preliminary step. Mr. Gilot stated he is recusing himself from this due to conflict of interest. - Professional Services Agreement— Christopher B Burke Mr. Corbitt Kerr, Engineering, stated the amount for the agreement regarding the South Bend Dam Capital Planning is currently to be determined, however, it should be just under $37,000. He stated he will have a revised number and agreement prepared by the Board of Public Works meeting on November 8, 2016. Mr. Gilot stated he was going to recuse himself from this agreement due to conflict of interest. Opening of Bids — 2016 Curb and Sidewalk Construction, Phase II Mr. Eric Horvath, Public Works, questioned what this was for. Mr. Corbin Kerr, Engineering, stated whenthis project was originally bid out there were issues with the design specs regarding quantities and they were unable to stay wiithin the 20% limit. Mc Ken stated that issue, on top of additional streets by Harrison Primary and other district work that was requested is the reason for the opening of bids. Mr. Ken stated there are sufficient funds still left for this so he wanted to use this year's budget and also give the contractor an opportunity to finish early. Mr. Horvath questioned if this will be completed in 2016 and Mr. Kerr stated not until 2017. - Encroachment — 828 Park Avenue Mr. Maradik questioned if there were any other recommendations regarding the Indiana State Historical Marker for the `Birthplace of Poet Kenneth Rexroth" other than those received from Area Plan and Building Department. Mr. Matt Longfellow, Engineering, stated he recommends the sign should be oriented parallel with the street and sidewalk, and be centered in the tree lawn between the curb and sidewalk. Ms. Maradik stated usually all signs in the tree lawn are placed perpendicular so it is easier to view by pedestrians walking by. Mr. Longfellow stated due to the size of the proposed sign, he fears if it is placed perpendicular it will hang over the right-of-way. Mr. Longfellow stated Engineering gives a favorable recommendation as long as the sign is placed parallel. Mr. Eric Horvath, Public Works, stated this is revocable and the Board can have it removed if it becomes a problem. - Vacations — 2nd East/West Alley North of Northside, East of North/South Alley between Parry St. and Francis St. Mr. Corbitt Kerr, Engineering, asked Board members if they had any questions regarding this vacation. Ms. Dorau questioned if this applicant has applied for this in the past. Mr. Ken stated an application was submitted last year but he believes it was either tabled or denied due a sewer line in the alley. Mr. Clark, Denise Clark's husband, was present at the meeting. Mr. Clark stated his wife "jumped the gun" on this without realizing the alley provides access to a garage. Ms. Maradik questioned Mr. Clark on if he understands if the alley were to get vacated, he will not own the alley. Mr. Clark stated he was aware of that. Mr. Eric Horvath, Public Works, questioned if this meets statutory requirements and Mr. Ken advised him it does not, and it hinders access so Engineering is unfavorable. Mr. Horvath stated since it does not meet statutory requirements to vacate, it makes more sense to just pave the alley. Mr. Gilot questioned Mr. Clark if his neighbors would invest with him on paving the alley. Mr. Clark stated he does not believe his neighbors willhelp as he is not close with any of his neighbors. Mr. Clark thanked the Board for their time and stated he appreciated their ideas on how to do this correctly.