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AGENDA REVIEW SESSION NOVEMBER 3 2016 344
<br />The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on
<br />November 3, 2016, by Board President Gary A. Gilot, with Board Members Suzanna Fritzberg,
<br />Elizabeth Maradik and Therese Doran present. Board Member James Mueller was absent. Alan
<br />present was Attorney Elliott Anderson. Board of Public Works Clerk, Linda Martin was absent.
<br />Lizzy Horvath, Secretary, presented the Board with a proposed agenda of items presented by the
<br />public and by City Scarf.
<br />Mr. Gilot noted an addition to the agenda:
<br />Resolution No. 53-2016 — A Resolution of the Board of Public Works of the City of South Bend,
<br />Indiana, Recommending the Refunding of the City's Outstanding Waterworks Revenue Bonds of
<br />2000 and Waterworks Revenue Bonds of 2006, the Issuance and Sale of Revenue Bonds to
<br />Provide Funds for the Payment Thereof, and Other Matter in Respect Thereto. —
<br />Board members discussed the following items) from the agenda.
<br />- Professional Services Agreement —Network Solutions, Inc.
<br />Mr. Gilot questioned Mr. Dan Connors, Innovation and Technology, what the interest rate on the
<br />lease will be and Mr. Connors stated the interest rate is 0%. Mr. Gilot also questioned when the
<br />switch to voice over complete, will there be room to reduce Centrix back up. Mr. Connors
<br />advised he would look into that.
<br />- Professional Services Agreement — Data Realty Northern Indiana
<br />Mr. Dan Connors, Innovation and Technology, explained the City is using rack space at no cost
<br />through Data Realty and will be moving all physical hardware out of the 121h floor TT
<br />Department. He stated this will strengthen the City's security and also save S900.00 per month if
<br />they had to pay rack rental. Ms. Dorau questioned if we have been using rack space for free and
<br />Mr. Connors stated this is the first time utilizing the rack space, we have only been paying for
<br />services. Mr. Jitin Kain, Public Works, stated the free space was an agreement put in place a few
<br />years ago for a limited time of ten (10) years so it may only have seven (7) years left to utilize
<br />free of charge.
<br />- Professional Services Agreement —Arcadia U.S., Inc.
<br />Ms, Kim Thompson, Environmental Services, stated Arcadia is designing a new North Station
<br />replacement well due to currently not having enough capacity. Mr. Eric Horvath, Public Works,
<br />asked what the capacity is and Ms. Thompson stated about 2400 g.p.m.
<br />- Professional Services Agreement— Jones Petrie Rufu ski _
<br />Mr. Gilot questioned why we would survey Lagoon No. 4 at the Organic Resources Facility
<br />again and Ms. Thompson, EnviromnenW Services, stated it is in preparation for a new design
<br />because the current design has drainage issues.
<br />- Change Orders
<br />o Olive St. & Sample St. Reconstruction
<br />Mr. Roger Nawrot, Engineering, stated the bridge and pavement are finished but it was
<br />determined to keep this closed during the winter due to a safety hazard if open. Mr. Nawrot
<br />stated only one direction of travel for drivers entering and exiting Sample St. is available. Mr.
<br />.Horvath, Public Works, questioned if Sample will remain open during the winter and Mr.
<br />Nawrot advised it would.
<br />o 2016 Curb and Sidewalk Construction
<br />Mr. Toy Villa, Engineering, stated Change Order No. 3 was amended due to an error at the last
<br />Board of Public Works Meeting. Mr. Villa stated Mr. Kevin Fink, Engineering, thought each
<br />division had a specific budget and was not aware all divisions are under one base bid. Mr. Villa
<br />stated this does not change anything cost wise, but just wanted to correct the record in case of an
<br />audit. Mr. Toy Villa, Engineering, also stated Change Order No. 2 was supposed to be submitted
<br />previously but the contractor was late in submitting the documents. Mr. Horvath, Public Works,
<br />questioned if these were submitted as two separate change orders just to clear up accounting and
<br />Mr. Villa confirmed.
<br />o Ignition Park Identity Signage
<br />Mr. Jitin Kain, Public Works, questioned if this change order is for moving of the sign. Mr. Toy
<br />Villa, Engineering, stated moving of the sign will be handled by Walsh & Kelly and this Change
<br />Order is to change the acrylic to make the sign stand out better and to provide a cleaner look.
<br />o Fellows St and Dubail St. Neighborhood Improvements
<br />Mr. Kevin Fink, Engineering, stated this Change Order is for striping line items on Dean Johnson
<br />Blvd. The hash marks did not line up which increased quantity for removal. Mr. Fink also
<br />stated, line removal on the asphalt at Fellows wasn't originally in the contract hence the dollar
<br />amount change and additional days to contract.
<br />- Third Amendment to Independent Contractor Agreement— Dale Clingcrman
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