11/14/77 Board of Public Works Minutes

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REGULAR MEETING NOVEMBER 14, 1977 "In concurrence with Captain James Sweitzer of the Police Department Traffic Detail, the dates of November 20 or 27, 1977 are approved for a house move from 316 W. Marion Street to 809 W. Colfax Avenue. The date of November 19 is denied because of the Notre Dame -Air Force Home Game and the date of November 26 is denied because of the traditional shopping in the downtown area. Above approvals are subject to the mover obtaining a state highway permit. s/ Ralph Wadzinski m There were no property owners present to speak on the proposed house move._ Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the house move was approved, subject to the stipulations of the Bureau of Traffic and Lighting and to securing the necessary permits. BID,ADVERTISING APPROVED - CLOSED CIRCUIT T.V. FOR POLICE DEPARTMENT Chief Michael C. Borkowski, Police Department, submitted a request to the Board to advertise for bids for a closed circuit television system to be used in conjunction with existing equipment. Detailed specifications were attached. It was requested that bids be received on December 19, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise for bids. COPIER BID ACCEPTED - POLICE DEPARTMENT The Board received a review of the bids received for a copier for the Police Department and the recommendation of Chief Borkowski that the bid of the Xerox Corporation be accepted for a five-year period, beginning January, 1978, with the stipulation that the lease can be terminated by the City at any time, by giving the vendor ninety days notice. The acceptance calls for a first year payment of $10,297.86, with subsequent yearly payments of $7,980.26 for the term of the lease. Ron Schneider of I.B.M. was present and pointed out that an IBM Copier II has been installed at the Police Department for -ten months and the City has an accrued interest in the machine. It could be purchased for $21,855. Mr. McMahon asked if this information was contained in the bid of I.B.M. and Mr. Schneider said it was not because the bid called for a lease/purchase agreement. Mr. Mullen noted that the reason for the lease/purchase request is because there is a cash flow problem and he said he was not sure if approval of the Council was needed for a multi -year lease. Chief Terry said that was the reason for the inclusion of the ninety -day termination clause and said the lease would be terminated if money for the lease payment was not approved at any time. Mr. McMahon made a motion to accept the recommendation of Chief Borkowski to award the bid to the Xerox Corporation. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED - REPAIR OF RETAINING WALLS AND CONSTRUCTION OF CANOE PORTAGE ON THE EAST BANK OF THE ST. JOSEPH RIVER John E. Leszczynski, Manager of the Bureau of Public Construction, advised the Board that plans and specifications have been prepared for the reconstruction of retaining walls and construction of a canoe portage on the east side of the St. Joseph River from the dam to the Colfax Bridge. It was noted that the walls have deteriorated extensively and that the Economic Development Administration has approved funds for the project. Mr. Leszczynski requested that the Board authorize advertising for bids for the project. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise for bids, with sealed bids to be received on Friday, December 2, 1977.