05/16/77 Board of Public Works Minutes

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"18 REGULAR MEETING MAY '16, 1977 I would appreciate the opportunity to meet with you and to submit certification of the testing requirements as requested in the specifications, discuss with you and show to you the inside mechanical aspects of the chair which are not apparent by looking at the outside, and also show to you a movie concerning the flammability values of the Neoprene foam specified in the base bid compared to any other padding material. I would appreciate this opportunity. Very truly yours, AMERICAN SEATING COMPANY S/ Quentin R. Van Dore Project Manager Mr. McMahon then noted that no documentation submitted with the American Seating Bid substantiates this claim. The bid document reads as per specifications and gives a price. As a result, Mr. McMahon said he did not recommend that this additional information be considered as relates to the American Seating Company bid. He said he felt the Irwin Seating Company very clearly stated the number of seats they were bidding on the bid documents they submitted. Irwin Seating Company had totaled the number of seats as stipulated in the specifications incorrectly and bid a number in excess of the specifications, which was 852. Mr. Mullen asked if this information would change the low bidder. Mr. McMahon said if the American Seating bid was calculated in this manner, they would be low by about $1000 but he again stated that he could find no substantiation for their claim that they actually submitted their bid on 950 seats. Fie said he could not recommend that their bid be accepted, and he noted that Irwin Seating made it clear in their bid that they were bidding 950 seats. After a further discussion, Mr. McMahon made a motion that the bids be referred to the Legal Department for review and recommendation. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED FOR RIVERSIDE DRIVE IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, advised the Board by letter that corrective action needs to be taken on Riverside Drive, near the intersection of Northview Drive, for the safety of pedestrians and motorists. Plans and specifications for the improvement have been prepared and Mr. Leszczynski requested that the Board advertise for bids for the project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for sealed bids. ENGINEERING AGREEMENT TABLED An Engineering Agreement with Cole Associates for construction of storm drainage facilities in the northeast section of South Bend was tabled until the May 23 meeting. STATEMENT OF PURPOSE FOR DISCOVERY HALL FILED The Board received a letter from Richard W. Welch, Director of Discovery Hall Museum, indicating that the Mayor's Advisory Committee on Discovery Hall has adopted a statement of purpose to provide guidelines for the design and operation of the museum. The Statement of Purpose reads as follows: STATEMENT OF PURPOSE - DISCOVERY HALL MUSEUM - CENTURY CENTER Discovery Hall is a museum of the industrial heritage of the South Bend Community, featuring the Studebaker Historic Vehicle Collection. The Museum will explore the community's economic growth and development, showing how that development created the community of today.