05/09/77 Board of Public Works Minutes

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1 REGULAR MEETING MAY 9, 1977 CERTIFICATE OF INSURANCE FROMSOLLITT CONSTRUCTION CO. FILED A Certificate of Insurance from Sollitt Construction Company was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was referred to Deputy City Attorney Georgia Luks for review and recommendation. BOND APPROVED - ABC PLUMBING AND HEATING OF MISHAWAKA Ray S. Andrysiak, Bureau of Engineer-ing,advised the Board that the bond of P. R. Guzman, d/b/a ABC Plumbing and Heating of Mishawaka had been properly executed and could be approved by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. STATEMENT OF POLICY REGARDING RECEIPT OF BIDS Mr. McMahon said.the,Board would like to clarify its policy on receipt of sealed bids. All bid advertisements stipulate that sealed bids must be received,by the Board of Public Works before 9:30 a.m. on the date of bid opening. In the past, the policy of the Board has been to accept any bids that had been delivered to the County -City Building by 9:30 a.m. and were in the County or City mail room and delivered to the Board after 9:30 a.m. Mr. McMahon made a motion that effective May 9, 1977, the Board will not accept any.bids that are not received in the office of the Board of Public Works prior to 9:30 a.m. on the date of bid opening. Mr..Mullen seconded the motion and it carried. Mr. McMahon stated that notification will be included in all subsequent bid requests that it is the responsibility of the bidder to see that his bid is received in the Board office prior to the deadline stipulated inthe bid advertisement. This policy is consistent with other Boards and agencies in the State of Indiana. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 2 through 6 was received. The report indicated 30 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. REQUEST FOR PARADE FOR SPECIAL OLYMPICS PROGRAM FILED The Board received a request from William H. Locke on behalf of the Indiana Special Olympics to hold a parade on Sat4Arday, June 4 beginning at Leeper Park at 4:00 p.m. A route was submitted with the request. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and coordination with the Police Department Traffic Detail, with a recommendation to be made to the Board. REPORT OF STREET DEPARTMENT CLEAN-UP CREW FOR APRIL FILED The Report of the Street Department Clean -Up Crew for April was submitted to the Board. The report indicated a total of forty-nine lots cleaned, with eighty-three loads of debris hauled to the landfill. In addition, the crew worked on catch basins and helped move the CETA office. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed.