02/07/77 Board of Public Works Minutes

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REGULAR ME, ETING FEBRUARY 7, 1977 Experience with the service departments had to be considered along with the proximity 'to the police department. Experience with the recent use of Ford Torino vehicles compared with previous Plymouth models, it would be difficult for any vehicle to beat the cost to the Bureau of Vehicle Maintenance for low cost that the Torino has compiled as a record. The average vehicle maintenance cost for the year 1976 on the seven vehicles has been 6.2% of that charged to the police department with a total cost of $2,038.22. The seven vehicles represent 6.25% of the total fleet assigned to the police so you can see they have not been exceedingly costly to maintain. Mechanical #674, or the second one listed for trade we desire to retain until the bid for uniform vehicles later. All things considered, I recommend the purchase of seven (7) Volare by Plymouth on the bid of Freeman -Spicer with the seven trade-in vehicles: Mechanicals #634, 681, 684, 687,.699,701, and 730, all with over 40,000 miles used as trade. Also, disregarding the addition of rust - proofing at $45.00 each is recommended. Phone contact has been made with Jeff Spicer to assure that he understood unit pricing to give us the flexibility to purchase seven instead of twelve and he agreed in that conversation. Respectfully submitted, s/ Michael C. Borkowski " Mr. Brunner asked Chief Terry if the bid of Freeman -Spicer was low, both in unit price and with the trade-in allowance. Chief Terry said the bids were evaluated both ways and Freeman -Spicer was the low bidder. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, noted that there would be only two trade-ins retained, Mechanical 687 with a trade-in valuation of $950.00 and Mechanical 701, with a trade-in valuation of $850.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted Chief Borkowski's recommendation to accept the low bid of Freeman -Spicer for seven vehicles at a total net bid price of $27,083.36. YEARLY REPORT OF CHARITABLE SOLICITATIONS COM11ISSION FILED Edwin T. Smith appeared on behalf of the Charitable Solicitations Commission and submitted to the Board copies of the yearly report of the Commission. Mr. Smith pointed out that the Commission has been in operation since 1968 and has generated revenue for the City through permit fees. The Better Business Bureau provided funds for operation during the initial year of operation but the Commission has never been funded. Mr. Smith noted that a bill for postage expended has been submitted to the City Controller's office for consideration and said he hoped the City might provide reimbursement for this expense. The Board members thanked Mr. Smith for the comprehensive report which was ordered filed. ADOPTION OF P.ESOLUTION NO. 3, 1977 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was -adopted: RESOLUTION NO. 3, 1977 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current -detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30A-1 of the Municipal Code of the City of South Bend; and