02/07/77 Board of Public Works Minutes

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M REGULAR MEETING FEBRUARY 7, 1977 A determination was made that seven (7) vehicles would serve our needs and allow us budget flexibility so we proceeded to evaluate the bids based on seven vehicles. Also, the option of rust proofing was considered. The low bidder specifies as a part of the package on police cars, a 7-step dip and spray anti -rust treatment at no extra cost and $45.00 additional optional rustproofing. It was felt that this might be a duplication and of no significant added value, so that was dropped from consideration on all bids. The value of the bids then for seven vehicles with trade are: 1. VOLARE - by Plymouth with bid by Freeman -Spicer With 3.21:1 axle ratio ---------------- $27,083.36 2. ASPEN - by Dodge with bid by Harold Medow, Inc. (Bid received without unit trade-in prices caused us to make some generalization of the bid for seven) to be figured at ------------------------- $27,452.35 3. LTD II - by Ford with bid by Basney-Ford $27,877.48 4. NOVA - by Chevrolet with L.-O. Gates the bidder - $28,831.50 Any of the latter three might be considered by knowledgeable people in the community to be better than the Volare. Meanwhile, Volare has a significant support for its being the best vehicle. For our purposes the distinction had to be made between the Ford LTD II, Nova and Volare as greater differences appeared relating to engine size, horsepower, torque, compression ratio, axle ratio, shock absorber size, length, wheelbase, fuel economy, depreciation value at three years, miles to oil change and lubrication, radiator size, speedometer reading range and fuel tank size. None of these variables appear in the specifications except to state minimum desired in certain cases. We then had to consider the personnel using the vehicles and their comfort. This personnel comfort might be the overriding influence to go to the larger vehicle but, in reality, would have to be considered a fringe benefit if in fact the bid was lowest. The only significant difference in these variables to be considered is fuel economy. The Nova is rated as an average 1 mile per gallon better than the Volare and Aspen; 2 miles per gallon better than the LTD II. As a point of information to the Board because of previous concern regarding keeping some or all of the trade-ins there is a variance in the trade-in values which might cause con- siderations outside our jurisdiction for bid awarding which we feel compelled to inform you. The schedule for trade-in values for the seven vehicles or buy-back feature is listed below: Mechanical # Volare LTD II Nova Aspen 634 650.00 800.00 575.00 Unknown. 681 350.00 700.00 425.00 Unknown 684 500.00 900.00 425.00 Unknown 687 950.00 950.00 675.00 Unknown 699 1100.00 1200.00 525.00 Unknown. 701 850.00 950.00 675.00 Unknown 730 300.00 500.00 100.00 Unknown. Total 4700.00 6200.00 3400.00 Ll