08/30/82 Board of Public Works Minutes

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396 REGULAR MEETING All Weather Exteriors, Inc. 59661 Bremen Highway Mishawaka, Indiana 46544 AUGUST 30, 1982 Bid was signed by Alan W. Mock, non -collusion affidavit was in order, and a certified check in the amount of $1,994.20 was submitted. Built -Up Roof $39,884.00 Alternate No. 1 - Single -Ply System No Bid Voluntary Alternate (Awaplan) 22,690.00 Midland Engineering Company Bid was signed by J. C. Steinmetz, 52369 U. S. 31 North non -collusion affidavit was in order, South Bend, Indiana 46637 and a 5% bid bond was submitted. Built -Up Roof $29,275.00 Tamko Awaplan 34,305.00 Alternate No. l - Single -Ply System 21,390.00 Voluntary Alternate (Awaplan Tamko) 17,940.00 City Roofing, Inc. Bid was signed by James N. Purvis, 2300 Sterling Ave. non -collusion affidavit was in order, Elkhart, Indiana 46516 and a 5% bid bond was submitted. Built -Up Roof $25,543.00 Alternate No. 1 - Single -Ply System 24,890.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - LEASE OF PORTION OF ALLEN'S ALLEY This was the date set for receiving sealed bids for the lease of a portion of Allen's Alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: Edmarde's Inc., d/b/a Senor Kelly's $1,550.00 per year 119 North Michigan Street South Bend, Indiana 46601 Mr. Leszczynski noted that the city's offering price for lease of the 17.5' x 110' portion of Allen's Alley extending from Woodward Court east to Michigan Street was $1,550.00 annually based on an appraisal of the property. Among the specifications for lease of the public right-of-way were the stipulations that the real estate be used for commercial purposes only; any fencing to be erected must be approved by the Board of Public Works and must be removed by Lessee at end of lease period; that the entire eastern half of the alley be maintained by Lessee; that adequate liability insurance for the property be provided; and that the term of the lease shall be for a period of three years with a provision for termination upon 90 days' written notice by either party. Mr. Leszczynski advised that the bid of Edmarde's Inc. incorporated the above bid conditions and requested that, if the bid was accepted, the Lessee be given two consecutive options to renew the lease at the aforementioned amount, the first renewal option to expire on June 30, 1987, and the second renewal option to expire on June 30, 1992. Further, in order to exercise any renewal option, the Lessee provide written notice to the City of South Bend at least 30 days prior to the end of the base term of the lease and prior to the end of the first renewal option period. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the bid of Edmarde's Inc. was referred to the Legal Department for review and recommendation. j 1