07/20/1981 Board of Public Works Minutes

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11 13 REGULAR MEETING JULY 20, 1981 APPROVAL OF AGREEMENT FOR IMPROVED RAILROAD CROSSING DEVICES AT FORD AND WALNUT STREETS (GRAND TRUNK WESTERN AND CONSOLIDATED RAIL) Mr. Leszczynski stated that the State Highway Commission had submitted agreements for the improvement of the grade crossing signals of. the Grand Trunk Western and Consolidated Railroads at Ford and Walnut Streets. He advised that the project.would be funded on a 90%-10% basis, with the federal government funding 90% and the remaining 10% to be paid by the city and railroad. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the agreement was approved. APPROVAL OF LEASE/PURCHASE AGREEMENT FOR OFFICE COPIER (CITY CLERK) Mr. Crone advised that he had reviewed the Lease/Purchase Agreement for a Sharp Photocopier from Warsaw Office Supply for the City Clerk's Office, which provided for the initial payment of the first and last month's rent in the amount of $325.77, and monthly C payments thereafter of $162.88, for a total payment of $9,773.25. Mr. Crone recommended that the agreement be amended from a five- year term to a one-year term with automatic renewal for every year thereafter unless otherwise notified. He stated that the amendment was necessary because the city could not encumber funds for more than one calendar year at a time as prescribed by the �[ State Board of Accounts. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the agreement was amended and approved to provide for a one-year lease with automatic renewal for succeeding years unless otherwise notified. APPROVAL OF COMMUNITY DEVELOPMENT AGREEMENT (REAL SERVICES) Ms. 11arzy Bauer, Director of the Community Development Department, submitted an agreement with REAL Services to provide funds in an amount not to exceed $5,000.00 to be used by REAL Services for the purchase of housing repair materials and to pay contractors' costs for emergency housing repairs for eligible older adults. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the agreement was approved. APPROVAL OF ADDENDUM TO COMMUNITY DEVELOPMENT AGREEMENT (TOWER FEDERAL SAVINGS & LOAN) Mr. Leszczynski noted that the addendum to the previously approved contract between Community Development and Tower Federal Savings & Loan, which was signed on December 8, 1980, provided for various minor changes in the program administration and guidelines of the interest subsidy fund. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the addendum was approved. FILING OF ASSESSMENT ROLL - IMPROVEMENT RESOLUTION NO. 3499. 1980 (FELLOWS STREET IMPROVEMENTS) Mr. Leszczynski submitted an Assessment Roll No. 2987 for the Fellows Street improvements authorized under Improvement Resolution No. 3499, 1980, listing the total cost of the improvements at $40,322.40 with the city's share of the project being $6,399.03. The petitioner, Midwest Turnkey Builders, under the terms of the Barrett Law Program, would be assessed the amount of $33,923.37. for the construction of curb, pavement and sewers on Fellows Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the assessment roll was filed and set for public hearing on August 3, 1981. FILING OF PETITION TO VACATE ALLEY (LUDWICK GRAPHICS) A petition signed by Richard J. Ludwick, owner of the property, at 650 North Wilber Street, was submitted for the vacation of the first alley southwest of LaPorte Avenue running northwesterly, from Samcome Avenue; thence southwesterly to Wilber Street, all being in Davis Plat to the City of South Bend. Upon a ration made. by Mr. Leszczynski, seconded by Mr. Hill and carried, the Det:Mxon was referred to the Engineering Department, Area Flan Commission and Community Development Department for preliminary review and recommendation.