01/03/84 Board of Public Works Minutes

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REGULAR MEETING. JANUARY 3, 1984 APPROVE AGREEMENTS BETWEEN THE CITY OF SOUTH BEND AND MEMBERS OF THE BOARD OF PUBLIC SAFETY Mr. Leszczynski presented to the Board Agreements between the City of South Bend, Indiana, and Elmer L. Carr, Gene M. Norris, and. Stanley M. Przybylinski, for services as members of the Board. of Public Safety. It was noted that the members shall receive the sum of $3,400.00 per year for services rendered payable in equal monthly increments. It was additionally noted that the terms of the Agreements shall be from January 1, 1984 until December 31, 1984, unless terminated pursuant to statute or by the resignation of the Appointee. Councilwoman Beverly Crone was in attendance and addressed the Board on this matter. She inquired if the Agreements were being presented today to technically bring the Board of Public Safety members into compliance with ordinance requirements as the Board of Public Works approved similar agreements with the Water Works Board at their last meeting. She additionally stated that the salaries of the prior three (3) members of the Water Works Board (John E. Leszczynski, Richard L. Hill and Joseph E. Kernan) contain a $3,400.00 amount which was allocated for their services on that Board and that with the addition of $3,400.00 being paid to the new three member citizen board, the total cost involved to run this Board is $20,400.00. She stated that should the Wastewater Board become a citizen board., the cost to the City would be another $20,400.00 with the total amount expended for the three Boards being $51,000.00. In response to Mrs. Crone's question regarding technical compliance, Mr. Hill stated that the Agreements presented today have the same effective date as those signed by the Board at its last meeting for the members of the Water Works Board. Mr. Hill stated that the Agreements presented today were not presented at the same time the Water Works Agreements were because they were in the process of being drafted and typed. Mr. Hill further advised that in the past, members of the Board of Public Safety were paid an annual salary of $1,200.00 and that no written contracts existed. He further stated that if past practice were followed, no Agreements would have been executed and the annual amount would just have been changed. However, it is the intention of the Board to comply with ordinance requirements. In response to Mrs. Crone's question regarding the $3,400.00 being included in the present salaries of the City Attorney, City Controller and City Engineer, Mr. Kernan stated that at the time of salary discussions it was made clear that there was not to be any reduction in those salaries and in fact there would be no annual increase either. Mr. Kernan stated that he does not consider this double payment for services rendered. In regards to whether or not the Waste Water Board will become a citizen board in the future, Mr. Kernan stated that to his knowledge the Mayor has not made that determination yet but the Common Council will certainly be consulted should he decide on that course of action. Mrs. Crone stated that she is not advocating that the salaries of the members of the Board of Public Safety be reduced but is simply asking if it is necessary to pay the citizen board members the same salary that the executive board was paid. Mrs. Crone asked that if in 1985 the City Attorney, City Controller and City Engineer were to receive increases, would those increases come from the same funding sources which currently provide the $3,400.00 salary amount. Mr. Kernan explained that an individual cost system that reimburses the General Fund for those administra- tive costs on the basis of work performed by the City Attorney, City Engineer and City Controller and other departments is being utilized which clearly and correctly determines administrative costs and the costs of running the boards.