03/04/85 Board of Public Works Minutes

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REGULAR MEETING MARCH 4, 1985 M 1 4. Five and 10K foot anticipated participation held on one of the fixed Public Works are subject fixed routes are: races and similar events with an of 1,000 or less people which are routes established by the Board of to a predetermined fixed cost. The A. Riverside Drive Route B. Northside Boulevard Route C. Rum Village Route D. Rum Village Park Oval Route E. Boehm/Tarkington Park Route Maps showing these routes are attached to this Resolution as exhibits A, B, C, D, E respectively, and are made a part hereof. Any requests to use routes within public parks (Routes C, D and E) must be referred by the Clerk of the Board of Public Works to the Board of Park Commissioners for approval. The Board of Park Commissioners may impose additional terms and conditions for use of park property. The use of the Rum Village Oval Route and the Boehm/Tarkington Park Route is encouraged for events with 200 or less participants since the routes are wholly within City parks and, therefore, require less equipment and personnel to insure public safety during an event. 5. The Board shall consider routes other than the fixed routes for marathon runs and races with anticipated participa- tion of more than 1,000 persons, and may consider routes other than fixed routes for other events. 6. The Clerk of the Board shall maintain a master calendar showing all events for which the Board has granted approval. 7. The Board may deny any requests for an event if it determines that the proposed event would constitute'a public safety hazard, would conflict with any other event, or would interfere with normal City operations or services. 8. The Board may require the sponsor of any event for which approval is granted to provide a Certificate of Insurance showing personal property damage insurance in an amount up to $1,000,000 and liability insurance in an amount up to $5,000,000, naming the City as co-insured. In addition or alternatively, the Board may require that the sponsor in- demnify and hold the City harmless from any and all damages, injuries, losses, claims or demands or costs proximately caused by default, culpability or negligence of the sponsor in connection with the event for which approval is granted. A required Certificate of Insurance or indemnification agree- ment must be filed with the Board no later than 10 days prior to the scheduled event. 9. Walk-a-thons, bike-a-thons, and similar events shall not be confined to the fixed routes established by the Board but all proposed routes for such events are subject to the approval of the Board. 10. If the sponsor has held events in the past similar to that for which he is requesting approval, he must advise the Board of the number of participants in each past event. 11. The Board shall require the sponsor.'to:pay one-half of the City's estimated costs for traffic safety? personnel, materials and equipment no later than 10 days,prior to the date of the approved event and to pay the balance of the actual costs to the City within 10 days after the event has taken place. Any sponsor who fails to pay all costs within the designated period shall not receive approval for future events.