03/04/85 Board of Public Works Minutes

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REGULAR MEETING MARCH 4, 1985 of the Board of Public Works would refer any requests to use routes within public parks (Routes C, D and E) to the Board of Park Commissioners for approval. It was clarified that the sponsors of the events would not have to be concerned with contacting the Board of Park Commissioners in addition to the Board of Public Works. There being no one else present wishing to speak either for or against the proposed Resolution, upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the following Resolution No. 9-1985, as amended, was approved and adopted: RESOLUTION NO. 9-1985 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF':THE:CITY OF SOUTH BEND, INDIANA ESTABLISHING POLICIES AND FEES FOR FOOT RACES AND SIMILAR EVENTS WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works has authority over and the right to regulate the use of public rights -of -way within the City; and WHEREAS, persons wishing to use the public right-of-way must obtain approval to do so from the Board of Public Works; and, WHEREAS, the Board receives numerous requests for permission to use the public right-of-way for special activities such as foot races, marathons, runs, walk-a-thons, bike-a-thons, and similar events; and, WHEREAS, the use of the public right-of-way for said events results in increased costs to the City for traffic safety, equipment, personnel and materials; and, WHEREAS, the ever increasing number of requests for approval to hold said events makes it necessary for the Board to ' establish policies regulating the use of public right-of-way for the events and establishing fees which enable the City to recover the costs of providing the'additional traffic control services required to insure both pedestrian and vehicular safety during such events. BE IT THEREFORE RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the following policies and charges shall be applicable to all such events held upon the public rights -of -way and all approvals granted and contracts entered into by the Board for such events shall be subject to these policies and charges. 1. All requests for approval to use the public right-of-way for races, walk-a-thons, bike-a-thons, and similar events shall be made to the Board of Public Works no less than 45 days prior to the proposed date of the event. 2. The Board shall refer all such requests to the Police Department Traffic Bureau and to the Bureau of Traffic and Lighting.for review and recommendation as to necessary traffic control measures, number of traffic safety personnel required and the estimated cost to the City of providing the necessary personnel, equipment and materials to insure safe conduct of the event. Each Bureau shall forward its recom- mendation and cost estimate to the Board within two weeks after receipt of the request. 3. The Board shall not grant approval for any event if it will conflict with any major traffic generating activity which has already been scheduled. 1 1 1