02/25/85 Board of Public Works Minutes

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REGULAR MEETING FEBRUARY 25, 1985 (3) Continued assistance related to the capacity building of the commercial strip organizations including administrative and fund raising goals and strategies. The total cost of this activity shall not exceed $25,000.00. Upon a motion made by Mr. Hill, seconded by Mr.. Vance and carried, the above Contract was approved and executed. AWARD BID - EAST RACE FENCE PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction recommended that the Board award the low bid of McDougal Enterprises, Inc., d/b/a Schuell Fence Company, 22377 Adams Road, South Bend, Indiana, in the amount of $10,969.30 for the East Race Fence Project. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on February 19, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded. AWARD BID - RENTAL OF NEW UNIFORMS FOR VARIOUS BUREAUS AND DEPART- MENTS WITHIN THE CITY OF SOUTH BEND Mr. Michael L. Vance, City Controller advised that he has completed the review of the three (3) bids received on February 4, 1985, for the rental of new uniforms for various bureaus and departments within the City of South Bend. Additionally, his staff has checked references supplied by Aratex/Means Service, Inc., 3701 Progress Drive, South Bend, Indiana, the low bidder, regarding quality of service. In their bid, Aratex/Means stated that lost or nonreturned uniforms will be billed at their present rate schedule. This would be a cost that the City had not been exposed to with the current vendor. It would not be unusual to experience the loss of about two hundred (200) sets of uniforms over the Contract life. This is assuming the original installation is around two thousand (2,000) sets of uniforms. At Means current pricing, that could mean an additional charge of $3,500.00 to the City over the life of the Contract. The current vendor has not charged for uniforms that are either lost or destroyed on the basis that their costs have previously been recovered through the depreciation of those uniforms. In summary, Mr. Vance stated that on the basis of the unsatisfactory reference checks of the low bidder and also on the basis of incurring charges that the City has not been exposed to in the past, it is his recommendation that the bid be awarded to Monarch, Inc., 812 North Wilber Street, South Bend, Indiana in the amount of $79,682.72 for one -hundred four (104) weeks. It was noted that the City's current Contract is with Monarch and they have been the supplier for the past ten (10) years. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the bid was awarded to Monarch, Inc. as recommended, and the matter referred to the City Attorney's office for the drafting of the appropriate contract. FILING OF RESOLUTIONS AND NOTICES OF OFFICIAL ACTION OF INDIANA DEPARTMENT OF HIGHWAYS ESTABLISHING PREFERENTIALITY - U.S. 33 (MICHIGAN STREET) & NORTHSHORE DRIVE AND SR 2 (WESTERN AVENUE) AND DUNDEE STREET Mr. Leszczynski advised that the following two (2) Resolutions and Notices of Official Action establishing preferentiality have been received from the Indiana Department of Highways: