02/11/85 Board of Public Works Minutes

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REGULAR MEETING FEBRUARY 11. 1985 Adopted this llth day of February, 1985. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/John Leszczynski, President s/Richard L. Hill, City Attorney s/Michael L. Vance, City Controller s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT BETWEEN OWNER AND ARCHITECT - CITY OF SOUTH BEND/JAMES E. CHILDS & ASSOCIATES, INC. (PALAIS ROYALE) Submitted to the Board for approval was the Standard Form of Agreement Between Owner (City of South Bend) and Architect (James E. Childs & Associates, Inc.) for the renovation of the Palais Royale Building to include approximately 20,850 square feet for use by the Morris Civic Auditorium and related activities. Improvements at the second floor mezzanine areas will reflect proposed use requirements for banquets, rehearsals and receptions in the renovated ballroom, the construction of new rest rooms (at both the first and second floors), office and storage facilities, dressing rooms and kitchen. First floor improvements (approximately 3,500 square feet) will include a new box office, Morris Civic Auditorium offices, miscellaneous offices, as well as an elevator providing access to the second floor. Compensation shall be based on a percentage of construction cost of 8.6% under a maximum of five (5) separate prime construction contracts. In the event that it is determined that prime construction contracts in excess of five (5) will be required, the architect's basic compensation will be increased by 0.25% for each prime construction contract in excess of five (5). Board Attorney Carolyn V. Pfotenhauer advised that the Agreement has been reviewed and revised by the City Attorney's office and is now ready for approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Agreement as submitted was approved and executed. ACCEPT FOR FILING DEDICATION OF PUBLIC RIGHT-OF-WAY (WEST ONE-HALF OF IVY ROAD BETWEEN STATE ROAD 23 AND EDISON ROAD Mr. Leszczynski advised that the Board has received from The University of Notre Dame Du Lac of St. Joseph County, owners of real estate within the City of South Bend, a Dedication of Public Right -of -Way which grants, dedicates and conveys to the City of South Bend, in perpetuity, for itself and the general public, for all purposes including use as a public right-of-way, a parcel of land located between State Road 23 and Edison Road in the Northeast Quarter of Section 6, Township 37 North, Range 3 East, commonly known as the West one-half of Ivy Road and more particularly described in the legal description contained in the "Dedication of Public Right-of-way document. It was noted that on July 2, 1984, the Board accepted a Dedication of Public Right -of -Way from Joseph and Phyllis Catanzarite and Patrick J. Oliva for the east one-half of Ivy Road between South Bend Avenue and Angela. The entire road is now public right-of-way. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Dedication of Public Right -of -Way for the west one-half of Ivy Road, as described above, was accepted and filed.