02/04/86 Board of Public Works Minutes

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REGULAR MEETING FEBRUARY 4, 1986 Mr. Voorde further mentioned the City's ability to purchase Fords thru the State's purchase agreement. Mr. Leszczynski advised Mr. Voorde that perhaps the Chief Hurley looked into that option but maybe those vehicles were higher priced.than the bids received by the Board. Ms. Barnard inquired of Mr. Voorde if the auto dealers contacted Chief Hurley about this matter. Mr. Voorde indicated that they had and that he also had conversations with car dealers who indicated that the specifications kept them from bidding as they felt they did not qualify to bid. Mr. Voorde further advised that after his discussion with Chief Hurley, he notified the Ford dealers he had had discussions with and advised them that the bids would be readvertised. Mr. Vance advised that he had,had a discussion with Gates Chevy World regarding the overdrive requirement, but that conversation occurred after they submitted a bid. As stated above, Gates Chevy World did submit a bid which indicated exceptions to the bid that the vehicles bid did have overdrive transmissions. As Police Chief Charles T. Hurley was not present to clarify this matter, and as Board members were not aware of the matter prior to Mr. Voorde's bringing it to their attention at this time, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the matter of the award of this bid was tabled until the next regular meeting of the Board in order that the Chief can be contacted regarding this matter. AWARD BID - PAINTING OF TWO (2) PARKING GARAGES In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept and award the bid of the Morrical Painting Corporation, 3300 West Sample, Suite 400, South Bend, Indiana, for the painting of two (2) parking garages in the amount of $34,186.00. It was noted that bids for this project were opened by the Board on January 14, 1986. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the bid awarded subject to funding approval by the Common Council. It was further noted that pursuant to project specifications, the completion date for this project is May 15, 1986. APPROVE REQUEST FOR SIX (6) MONTH EXTENSION TO LOCATE TRAILER - 1612 ROBINSON STREET Pursuant to the request of Mr. Mel Whittaker submitted to the Board on January 14, 1986, for a six (6) month extension to temporarily locate his trailer at 1612 Robinson Street. Ms. Barnard advised that the property on which the trailer is located is not clean and the owner has been cited. It is her recommendation that the request be approved provided that within the next two (2) weeks, the site is cleaned -up to the satisfaction of the Department of Code Enforcement and provided that the site is kept clean in the future. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request was approved subject to the site where'the trailer is located being cleaned -up within the next two (2) weeks. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following twenty-one (21) Rubbish and Garbage license applications have been received: 1. Sylvester Mullins 3. Willie Alsanders 115 S. Cherry, S.B. 3719 W. Jefferson, S.B. 2. John Lindsey 4. John H. McClain 209 S. Bendix, S.B. 110 S. Iowa, S.B.