02/04/86 Board of Public Works Minutes

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M REGULAR MEETING FEBRUARY 4, 1986 The Lease Agreement between the City of South Bend and the Studebaker National Museum, Inc., indicated that the City shall lease to the Studebaker National Museum, Inc. the property known as the Freeman Spicer Building, located at 520 South Lafayette Boulevard, for the period of nine (9) years and eleven (11) months beginning on the 3rd day of February, 1986 and expiring on the 31st day of December, 1995. Further, by this Lease Agreement, the Studebaker National Museum, Inc. agrees to pay to the City the annual rent of $1.00 per year due and payable on the anniversary date of the execution of this Agreement. It was noted that the City of South Bend is currently purchasing the above referred to premises on a land contract basis. Board of Trustees President W. Scott Miller presented $1.00 in cash to the Board as the first year's rental payment. Also submitted to the Board was an Insurance Binder with an insurance policy to follow. Upon a motion made by Mr. Vance, seconded 'by Ms. Barnard and carried, the $1.00 payment and the Insurance binder were accepted by the Board. It was noted that the Lease Agreement indicates that the leased premises will be used as a museum facility to house the City's collection of Studebaker vehicles and archives and other items. Mr. W. Scott Miller, in response to questions from the news media, stated that there is no commitment to a site for the collection and the museum may, in the future, move to another location or perhaps re -build the structure on its present site. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above referred to Agreements were approved and executed. APPROVE AGREEMENT WITH MAYORAS AND HITTLE, INC. FOR COMPUTER SOFTWARE FOR THE CITY OF SOUTH BEND FINANCIAL NEEDS City Controller Michael L. Vance advised the Board that pursuant to the award of the bid to Mayoras and Hittle, Inc. on November 5, 1985 for computer software for the City's financial needs, an Agreement is being submitted to the Board at this time. Mr. Vance advised that the computer will aid the City in personnel, payroll, licensing, as well as accounts payable and receivable. The Agreement indicates a price of $35,000.00 for the accounting function and $15,000 for licensing. The Agreement further indicates that an IBM System/36 will be utilized and Mr. Vance advised that the City purchased this hardware thru the State of Indiana IBM contract. Mr. Vance recommended that the Board accept this Agreement as submitted and therefore made a motion that it be accepted, approved and executed. Ms. Barnard seconded the motion and it carried. It was noted that the Agreement submitted to the Board today has already been executed by Mayoras and Hittle, Inc. and a completely executed copy of the Agreement was presented to a representative of Mayoras and Hittle who was present at the meeting. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II DIVISION OF REDEVELOPMENT STUDEBAKER CORRIDOR DEVELOPMENT PLAN ACTIVITY Addendum II indicates that the timetable has been revised as follows: this activity shall commence on April 1, 1985 and shall continue to and include December 31, 1986.