01/21/86 Board of Public Works Minutes

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REGULAR MEETING JANUARY 21, 1986 contain bid security and she therefore recommended that the Board reject the bid. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bid as submitted by Schaumburg Dodge was rejected for non-compliance with bidding requirements. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above two (2) bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - APPROXIMATELY EIGHT (8) VEHICLES FOR THE 1986 SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Carolyn V. Pfotenhauer advised that the one (1) bid received from Schaumburg Dodge, 208 West Golf Road, Schaumburg, Illinois, for the above referred to vehicles, contained a fatal defect in that it did not contain bid security and she therefore recommended that the bid be rejected. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bid submitted by Schaumburg Dodge was rejected for . non-compliance with bidding requirements. No other bids were received for these vehicles. Services Division Chief Ronald Marciniak stated that he will discuss this matter with Police Chief Charles T. Hurley and advise the Board whether re -advertisement for these vehicles should take place. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: E/W ALLEY NO. OF EDISON RD. RUNNING W. FROM THE 1ST N/S ALLEY W. OF HICKORY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the first east/west alley north of Edison Road running west from the first north/south alley west of Hickory for a distance of 420 feet lying between Lots 1 through 10 and 17 through 26 of Edison Road Addition to the City of South Bend, St. Joseph County, Indiana. It was noted that a Public Hearing was being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Attorney Kevin Butler, 405 West Wayne Street, South Bend, Indiana, on behalf of his client, Jim Sharpe, 3605 East Edison Road, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. Mr. Kevin Butler, Attorney at Law, 405 West Wayne Street, South Bend, Indiana, and Mr. Jim Sharpe, 3605 East Edison Road, were present at the meeting. Mr. Butler addressed the Board and stated that his client, Mr. Sharpe, owns ten (10) of the twenty (20) lots abutting the proposed alley to be vacated. On behalf of his client, Mr. Butler asked that the Board favorably recommend approval of this vacation to the Common Council. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Community Development Department concerning this proposed alley vacation.