06/23/87 Board of Public Works Minutes

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REGULAR MEETING JUNE 23, 1987 In reviewing further the remaining three (3) proposals, the Proposal submitted by the NCR Credit Corporation is the lowest in cost of financing, assuming favorable language can be negotiated with the City. Mr. Vance therefore recommended to the Board that the award be made to NCR Credit Corporation for the C.A.D. financing, contingent upon the terms being negotiated by the City Controller in conjunction with the City's Legal Department. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation as submitted by Mr. Vance and outlined above was accepted and approved and the award made to the NCR Credit Corporation for the financing of computer aided dispatch equipment. REJECT PROPOSAL FOR MANAGEMENT OF ON -STREET PARKING ENFORCEMENT AND OFF-STREET PARKING OPERATIONS In a letter to the Board, Mr. Michael L. Vance, Director, Administration and Finance, advised that he has completed his review of the South Bend parking garage and on -street parking enforcement privatization Proposal submitted to the Board on April 7, 1987 by Coyne-Kangesser, Inc. of Cleveland, Ohio. Mr. Vance reminded Board members that the Board of Public Works advertised for Proposals in response to specifications issued for the services referred to above. The Coyne Proposal was the only one received although several sets were picked up. Mr. Vance stated that basically the Coyne Proposal covered two (2) areas. First, they offered to provide for the on -street parking system, management and supervision at a cost of $7.50 per manhour or $7,050.00 monthly. Currently the Police Department is providing these services. Secondly, in relation to the off-street parking (parking garages), Coyne proposed to manage, supervise, and provide personnel to operate and maintain the two (2) City -owned parking garages in accordance with the specifications at a cost of $11,833.33 per month. Additionally, the management fee would be $1,250.00 per month for a total management and personnel cost of $13,083.33 per month. This compares with the City's current spending rate for salaries of $13,212.60 per month. Comparing the Proposal of Coyne with the City's current average costs, the net savings to the City would be approximately $1,600.00 per year. Although the Coyne's plan appears workable, the economic savings does not appear to be adequate to justify the changes that would be made and the effect on current employees. For these reasons, Mr. Vance recommended to the Board that for the time being the privatization issue not be pursued in relation to the garages or on -street parking enforcement. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Mr. Vance's recommendation was accepted and the Proposal as submitted by Coyne-Kangesser, Inc. was rejected. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - REMODELING OF COMPUTER AIDED DISPATCH ROOM (CENTRAL POLICE STATION) In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board accept the low bid of Ziolkowski Construction, Inc., 1005 South Lafayette Street, P.O. Box 1106, South Bend, Indiana; in the amount of $127,625.00 for the above referred to project with the submitted completion date of September 4, 1987. It was noted that bids for this project were opened by the Board on June 16, 1987.