04/25/88 Board of Public Works Minutes

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REGULAR MEETING APRIL 25, 1988 The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following one (1) Proposal was publicly opened and read: FEDERATED COLLECTION AGENCY 2015 West Western Avenue, 1138 South Bend, Indiana The Proposal, signed by Robert Forgash, indicates that Federated shall retain forty per cent (40%) of all money recovered toward satisfaction of accounts as compensation for Federated's services. Fees will not be assessed on unrecovered funds. Further, the maximum amount which Federated shall be allowed to collect in any calendar year, from past due accounts presented to it by the City shall be ten thousand dollars ($10,000.00). Ms. Katherine Humphreys, Director, Administration and Finance, in response to a question from the news media, advised that the City's collection rate is sixty-five per cent (65%). Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Proposal as submitted was referred to the Fire Department and City Controller for review and recommendation. APPROVE UTILITY AGREEMENTS - EDISON ROAD WIDENING PROJECT Mr. Leszczynski advised that Utility Agreements, the normal Agreements for Federal Aid projects, with the City of South Bend Water Works, Heritage Cablevision Corporation, Indiana Bell Telephone Company, Indiana Michigan Power Company, Northern Indiana Public Service Company and City of South Bend Bureau of Sewers have been submitted for approval in conjunction with the widening of Edison Road between Crestwood Boulevard and Hickory Road. The Agreements indicate that utility facilities located on Edison Road from four hundred (400) feet east of Crestwood Boulevard to Hickory Road are hereby granted permission to be located within the highway right-of-way in accordance with drawings submitted and will be placed adjacent to the present utility facilities and within two (2) feet of the right-of-way line as indicated on the plans for the proposed project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Agreements were approved and executed. APPROVE SUBORDINATED_ SECURITY AGREEMENT - AE PISTONS, INC. Ms. Beth Leonard, Office of Community Development, advised that the Subordinated Security Agreement submitted today is in conjunction with the Loan Agreement previously approved and is securing some equipment that AE Pistons, Inc., has at their building. The Subordinated Security Agreement indicates that AE Pistons, Inc., grants to the City of South Bend a security interest in all equipment and machinery now owned by AE Pistons to secure payment and performance of obligations. In response to questions from Mr. Dick Maginout, WSBT-TV, Ms. Leonard further clarified that the loan previously approved is for a period of two (2) years and is in the amount of $100,000.00 which was made possible through a state grant. She further stated that AE Pistons is located in the Toll Road Industrial Park and that the City has worked with the County in this endeavor. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Subordinated Security Agreement as submitted was approved and executed.