11/13/90 Board of Public Works Minutes

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371 REGULAR MEETING NOVEMBER 13. 1990 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing eighty-seven (87) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 16485 through Claim Docket No. 16712 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADOPT RESOLUTION NOS. 27-1990, 28-1990 AND 29-1990 - WRITING OFF UNCOLLECTIBLE ACCOUNTS OF THE DEPARTMENT OF CODE ENFORCEMENT FOR ENVIRONMENTAL CLEAN-UP SERVICES PERFORMED IN 1985, 1986 AND 1987 Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, submitted to the Board the above referred to Resolutions which will write-off the Department of Code Enforcement's outstanding accounts which are considered to be uncollectible for the years 1985, 1986 and 1987. These accounts represent charges for environmental clean-up services. Mrs. DeClercq noted that the total amounts to be written off are as follows: 1985 $45,353.25 1986 $91,170.76 1987 $48,124.00 Mrs. DeClercq further noted that the procedure for billing is to turn the account over to a collection agency after a minimum of two (2) notices have been sent to the property owner. After the collection agency exhausts every effort to collect these accounts, they are written off. The lists which were attached to the Resolutions represent those accounts considered uncollectible. Therefore, Mrs. DeClercq made a motion that the Resolutions as submitted be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution Nos. 27-1990, 28-1990 and 29-1990 were adopted: RESOLUTION NO. 27-1990 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA WRITING OFF UNCOLLECTIBLE ACCOUNTS OF THE DEPARTMENT OF CODE ENFORCEMENT FOR ENVIRONMENTAL CLEAN-UP SERVICES PERFORMED IN 1985 WHEREAS, the City of South Bend, Indiana, Department of Code Enforcement, charged the persons listed on the attached documents for Environmental Clean-up Services; and WHEREAS, the charges have not been paid to the City of South Bend after at least two (2) notices were sent to the owners of the properties receiving the services; and WHEREAS, Federated Collection Agency, on behalf of the City of South Bend, has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts for the year 1985 after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents.