08/13/90 Board of Public Works Minutes

Home Browse Search

241 REGULAR MEETING AUGUST 13, 1990 Frances Street, South Bend, Indiana, indicating that the Contract amount for the above referred to project be decreased by $3,813.00 for a new Contract sum including this Change Order in the amount of $284,747.00. It is noted that this decrease is for the deletion of a metal canopy in one of the restrooms. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, Change Order No. 2 was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - 27TH STREET LIFT STATION IMPROVEMENTS PROJECT Mr. Leszczynski advised that Kaser-Spraker Construction, Inc., has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $122,766.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE RECOMMENDATION TO REVIEW BIDS - DIESEL FUEL ##1 AND #2 Board Attorney Jenny Pitts Manier advised that the specifications for fuel oil as well as the City's contract with Petroleum Traders, 1122 Thomas Road, Fort Wayne, Indiana, the supplier of diesel fuel #1 and #2, require that the City monitor and determine whether the bid remains competitive. Mrs. Manier explained that this bid has been monitored and it has been determined that the bid of Petroleum Traders for diesel fuel #1 and #2 has not been competitive with prices the City could have received. Therefore, Mrs. Manier recommended that the Clerk of the Board be instructed to contact the vendors originally submitting bids to the City in January for transport diesel fuel oil purchases for calendar year 1990, to determine whether their offers remain in effect and directing such vendors to respond to the Board, in writing, by August 20, 1990. At that time the Board should determine whether it can award a bid or will need to readvertise for the receipt of bids for transport diesel fuel requirements. Mrs. Manier recommended that should the Board act favorably upon Mr. Phil St. Clair recommendation to rescind the bid of Petroleum Traders, that bid should be rescinded with an effective date of one (1) week after award of a new bid whether it is one (1) week after next Monday or after rebidding. Mrs. DeClercq made a motion that the recommendation of Board Attorney Jenny Pitts Manier be accepted and approved. Ms. Humphreys seconded the motion which carried. FILING OF AMENDMENT - NOTICE TO OWNER OF CLAIM - ST. JOSEPH/WAYNE STREET PARKING GARAGE PEDESTRIAN WALKWAY PROJECT Board Attorney Jenny Pitts Manier reminded the Board that on July 23, 1990, the Board accepted for filing a Subcontractor's Verified Statement of Claim as received from Shaffner Heaney Associates, Inc., in the amount of $11,237.00 which indicated that Shaffner has not been paid for two (2) skylights it provided to a subcontractor of Murdock Construction Company, general contractor on the above referred to project. Mrs. Manier advised that submitted today is a letter from Shaffner Heaney indicating that a portion of its $11,237.00 claim for materials provided to Murdock & Sons has been paid. Therefore, the record should reflect that the proper amount of the claim at this time is $1,410.00. Mr. Leszczynski made a motion that the notification of reduced amount of Notice to Owner of Claim be accepted and filed. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTS FOR SERVICES - CAR WASHES FOR CITY VEHICLES Mr. Leszczynski advised that pursuant to the Board's award of bids for car washes for City vehicles on July 30, 1990, to Hi -Speed Auto Wash, Inc., 609 East LaSalle Avenue, South Bend,