05/13/91 Board of Public Works Minutes

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REGULAR MEETING MAY 13. 1991 ADOPT RESOLUTION NO. 24-1991 - WRITING OFF AMBULANCE SERVICE OUTSTANDING ACCOUNTS FOR 1988 Mr. Leszczynski advised that the Board is in receipt of a Resolution from the Fire Department which writes off ambulance service outstanding accounts for 1988. Assistant Fire Chief Rick Switalski advised the Board that the Resolution writes -off the ambulance service's outstanding accounts which are considered to be uncollectible for the year 1988 and that this action will close the books for that year. Chief Switalski further advised that the procedure for ambulance billing is to turn the account over to a collection agency after one hundred twenty (120) days from the date of service. After the collection agency exhausts every effort to collect these accounts, they are written off. It is noted that submitted with the Resolution was a list which represents those accounts considered uncollectible. During 1987, the City billed a total of $474,080.00 for ambulance services. The total amount to be written off for 1988 is $147,635.06 which results in $326,444.94 in revenue or a sixty-nine per cent (690) collection rate for 1988. Therefore, Ms. Humphreys made a motion that the Resolution as submitted writing off the ambulance service's outstanding accounts considered to be uncollectible for 1988 be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 24-1991 was adopted: RESOLUTION NO. 24-1991 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Federated Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $147,635.06 be written off the accounts receivable of the City of South Bend as uncollectible. Dated: May 13, 1991. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia DeClercq S/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk