10/19/92 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 19, 1992 since that time. The equipment has aged, has had substantial down time with water in the fuel systems and is rusting. A lot of equipment is going to have to sit out again this winter unless something is done. Therefore, Mr. St. Clair suggested that the Board approve the construction of a maintenance facility consisting, at this time, of just a shell and a floor for this winter to get the equipment out of the weather. Next year the building can be expanded upon and can then be used as a maintenance facility similar to the one utilized at Erskine Golf Course. He stated that this construction is long overdue. If the City does not allow this construction at this time, all the equipment will sit out again this winter and he believes if that happens again the opening of the golf course in the Spring will be jeopardized and it will be very expensive to get the equipment back in shape. Board Attorney and Member Mary Mueller indicated to members of the Board they need to affirm that there is an emergency, acknowledge that two (2) quotes have been received and enter into the record the name and amounts of the quotes received. Mr. St. Clair stated that given the short notice he was only able to secure the following two (2) quotations: 1. Majority Builders, Inc. 62900 U.S. 31 South South Bend, Indiana 46614 QUOTATION: $42,139.00 2. McCollough Scholten Construction, Inc. 701 Collins Road, Building #4 Post Office Box 1147 Elkhart, Indiana 46515 QUOTATION: $45,019.00 Mr. St. Clair stated that Majority Builders has done work for the City before and he feels their quote is competitive. Mr. St: Clair stated that he feels confident with their price and he therefore recommends that the Board award the Quotation of Majority Builders, Inc., in order to try to get the project underway as soon as possible. Mr. St. Clair noted that even if they begin immediately, it would be early December before the building could be completed. Therefore, Mr. Caldwell made a motion that the Board find that an emergency exists, that the information regarding the Quotations received be entered into the record and that the Board award the the low Quotation of Majority Builders, Inc., in the amount of $42,139.00. Mrs. Mueller seconded the motion. Mr. Leszczynski stated that in looking over the two (2) Quotations he had some questions. He noted that the quote of Majority called for twenty-eight (28) gauge steel and the quote of McCollough called for twenty-six (26) gauge steel. Also, the quote of Majority called for two (2) inches of insulation and -the quote of McCollough calls for six (6) inches of insulation on the roof and -four (4) on the walls. Mr. St. Clair stated that he is aware that there are some differences but he is comfortable with the low Quotation of Majority Builders. He stated that when he sought these Quotations he only asked for the pricing for a building and a floor in order to keep the cost down. He noted that they can always add insulation, windows and electricity to the building next year. There being no further questions, a vote was taken and the motion carried.