10/11/93 Board of Public Works Minutes

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356 REGULAR MEETING OCTOBER 11, 1993 AWARD BID/APPROVE CONSTRUCTION CONTRACT/APPROVE CHANGE ORDER #1 - PORTAGE AVENUE WIDENING - FROM CLEVELAND ROAD TO BENDIX DRIVE In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, indicated that on September 20, 1993, the Board received four (4) bids for construction of the above project. One of the bidders failed to respond to Addendum #1. The Addendum affected Items l and 10 on the Proposal and added an Item 64. Analysis of the tabulation indicates that, based on unit prices bid on other items, the bidder would still have bid a total price substantially higher than all the other bidders had he responded to the Addendum. All other amounts of the other three (3) bids are correct as read at the meeting. Therefore, Mr. Littrell recommended that the Board award the low bid of Rieth- Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $431,539.15 for the above referred to project. It was also noted that the appropriate Construction Contract, along with the Certificate of Insurance, Labor and Materials Payment Bond and Performance Bond have been submitted at this time. Additionally, Mr. Littrell submitted to the Board Change Order No. 1 for this project which reduces the scope of the project to bring the cost within the currently available funding. Mr. Littrell stated that the items being eliminated from the contract at this point are the asphalt paving and pavement markings. These items will not be constructed until about the fourth week of construction. He noted that the Common Council has an Appropriation Resolution on its agenda to appropriate funds for the full value of the contract. It is anticipated that this Appropriation Resolution will be adopted by the Common Council at their meeting to be held on October 18, 1993. At that time, Mr. Littrell stated that he will present a Change Order to the Board to restore these items to the contract when full funding authorization is given. Therefore, Mrs. Manier made a motion that the low bid of Rieth- Riley in the amount of $431,539.15 be awarded, that the appropriate Construction Contract in the amount of $431,539.15 be approved and executed and that Change Order No. 1 reflecting a decrease of $200,198.65 for a new Contract amount of $231,340.50 be approved and executed. Mr. Caldwell seconded the motion which carried. In response to an inquiry from the new media, Board Attorney Mary H. Mueller reiterated what Mr. Littrell submitted to the Board in his Memorandum which is that at the present time the funds are not available for the entire project. However, in order for the contractor to get started on the project, the contract amount was reduced to the amount of funds currently available. Mrs. Mueller also noted that the Common Council does have before them an Appropriation Resolution for the total amount of this project and the City is confident that the Council will adopt this Resolution at their meeting to be held on October 18, 1993. It is also the City's intention to add back into the contract the items that are being deleted in Change Order No. 1 approved today. AWARD QUOTATION - SIDEWALK AND CURB REPLACEMENT - HABITAT FOR HUMANITY Mr. Carl P. Littrell, Director, Division of Engineering, advised that on October 4, 1993, the Board opened four (4) Quotations for curb and sidewalk improvements at the five (5) Habitat Humanity home sites. He noted that he has reviewed the Quotations and has found the amounts are correct as read at the Board meeting except for an error in addition of L.L. Geans and Sons, Inc. Therefore,