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REGULAR MEETING NOVEMBER, 30. 1998
<br />APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />1998 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONES 1 AND 5 - PROJECT NO. 98-27
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order
<br />No. 1 (Final) on behalf of Niles Concrete, Post Office Box 1299, Niles, Michigan, indicating that the
<br />contract amount be increased by $19,410.22 for a new contract sum including this Change Order in
<br />the amount of $221,947.72. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried,
<br />Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing
<br />of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BIOSOLIDS
<br />TRUCKING
<br />In a memorandum to the Board, Mr. Jack Dillon, Environmental Services, requested permission to
<br />advertise for the receipt of bids for the above referred to service. Mr. Dillon stated that this project
<br />will provide a service to truck biosolids from Organic Resources to land application sites for 1999.
<br />Funding is budgeted in the operating fund. Therefore, upon a motion made by Mr. Caldwell,
<br />seconded by Mr. Powell and carried, the request to advertise for the receipt of bids was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1998 SEWER
<br />LINING PROGRAM - PROJECT NO. 98-94
<br />In a memorandum to the Board, Ms. Deb Martin, Engineering, requested permission to advertise for
<br />the receipt of bids for the above referred to project. Ms. Martin stated that this project will install
<br />liners in existing sanitary and combined storm sewers by trenchless methods. Funding is provided
<br />by the Sewage Works account. Therefore, upon a motion made by Ms. Roemer, seconded by Mr.
<br />Powell and carried, the request to advertise for the receipt of bids was approved.
<br />APPROVAL OF RECOMMENDATION - TO CONDUCT WALK FOR HOSPICE
<br />Mr. Caldwell stated that favorable recommendations have been received by the Division of
<br />Engineering, Park Department, Police Department and the City Attorney's office, in reference to a
<br />request as submitted by Ms. Kate Lee, Hospice of St. Joe County, South Bend, Indiana to conduct
<br />the above referred to walk, on October 10, 1999, on the designated route as submitted. Upon a
<br />motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was
<br />approved.
<br />FILING OF CERTIFICATE OF INSURANCE
<br />Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the following Certificate
<br />of Insurance was accepted for filing:
<br />Utility Contracting Co.
<br />Post Office Box 46
<br />1001 12 Mile Road
<br />Sparta, Michigan 49345
<br />FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE
<br />Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, an Application for a
<br />Certificate of Public Convenience, as submitted by Mr. Nazir Shahin, 1820 Oak Park Drive, South
<br />Bend, Indiana, was filed.
<br />APPROVE CLAIMS
<br />Ms. M. Catherine Roemer, City Controller, submitted claims in the amount of $1,957,658.44 and
<br />recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports
<br />as submitted be filed. Ms. Roemer seconded the motion which carried.
<br />PRIVILEGE OF THE FLOOR
<br />The Board discussed the meeting date of December 28, 1998. As there will not be a quorum on this
<br />date, the meeting will be cancelled. The Clerk will notify the appropriate parties.
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