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REGULAR MEETING NOVEMBER 2, 1998
<br />Change Order
<br />Amount
<br />Final Cost
<br />No. 1
<br />Increase $11,685.00
<br />$58,815.00
<br />No. 2
<br />Increase $0
<br />$58,815.00
<br />Additionally submitted was the Project Completion Affidavit indicating the final cost of $58,815.00.
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order and
<br />the Project Completion Affidavit were approved subject to the filing of the appropriate three-year
<br />Maintenance Bond.
<br />APPROVE CHANGE ORDER NO. 1 AND PROJECT COMPLETION AFFIDAVIT - 1998
<br />PUBLIC WORKS PARTNERSHIP PROGRAM - ZONES2 AND 3 - PROJECT NO. 98-27
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order
<br />No. 1 on behalf of L.L. Geans and Sons, Inc., 1923 North Home Street, Mishawaka, Indiana,
<br />indicating that the contract amount be decreased by $106,925.05 for a new contract sum including
<br />this Change Order in the amount of $227,022.95. Additionally submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr.
<br />Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE CHANGE ORDER - MAYFLOWER ROAD PHASE II - PROJECT NO. 98-13-2
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order
<br />No. 1 on behalf of R&R Excavating, 2010 Went Avenue, Mishawaka, Indiana indicating that the
<br />Contract amount be increased $2,100.00 for a new Contract sum including this Change Order in the
<br />amount of $599,588.75. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried,
<br />the Change Order was approved.
<br />APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER -
<br />PROJECT NO. 98-25-7
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend;
<br />Citizens Trust Bank, Evansville, Indiana; and Country Roads, Inc., 1125 East Washington,
<br />Greenville, Michigan, for the above referred to project. Mr. Caldwell noted that the Agreement is
<br />required for projects in excess of $100,000.00. Therefore, upon a motion made by Mr. Caldwell,
<br />seconded by Ms. Roemer and carried, the Agreement was approved and executed.
<br />APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />St. Joseph High School, South Bend, Indiana, for the purpose of providing a neighborhood clean-up
<br />in the Near Northwest Neighborhood on November 1, 1998. Mr. Caldwell noted that the Agreement
<br />is in the amount of $728.35. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms.
<br />Roemer and carried, the Agreement was approved and executed.
<br />APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />MWBDC/YEOEP, 401 East Colfax, South Bend, Indiana, for a reading project at Cardinal Nursing
<br />Home. They will purchase books, tapes and snacks. Mr. Caldwell noted that the Agreement is in the
<br />amount of $338.80. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and
<br />carried, the Agreement was approved and executed.
<br />APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />St. Casimir's Church, 1306 Dunham, South Bend, Indiana, for costs associated with planting flower
<br />bulbs, trees, bushes and spreading mulch around St. Casimir's Church and Rectory. Mr. Caldwell
<br />noted that the Agreement is in the amount of $500.00. Therefore, upon a motion made by Mr.
<br />Caldwell, seconded by Ms. Roemer and carried, the Agreement was approved and executed.
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