12/20/99 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 20. 1999 APPROVE AGREEMENT -BUREAU OF HOUSING -1999 AFFORDABLE LOAN PROGRAMS Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and the Bureau of Housing for the 1999 Affordable Loan Programs. The agreement is in the amount of $250,000.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the agreement was approved and executed. Funding for this agreement is through the CDBG. APPROVE AGREEMENT - COMMUNITY HOMEBUYER CORPORATION Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and the Bureau of Housing for the 1999 Forgivable Second Mortgage. The agreement is in the amount of $300,000.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the agreement was approved and executed. Ms. Roemer abstained. Funding for this agreement is through the CDBG. APPROVE AGREEMENT - PURCHASE OF RETIRED SOUTH BEND POLICE CANINE UNIT POLICE DOG Mr. Caldwell stated that the Board is in receipt of an agreement between the Board of Public Works of the City of South Bend and Mr. Jeffrey Rynearson for the sale of a dog registered as Cliff. The agreement is in the amount of $1.00 plus all expenses incurred in connection with the dog by the South Bend Police Department since the dog's retirement date. The buyer agrees to indemnify and hold the City harmless from claims, suits or other actions arising out of the actions of the dog after Mr. Rynearson purchases it. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the agreement was approved and executed. APPROVE PROPOSAL - RAMP REPAIR OF COLFAX AVENUE PARKING GARAGE Mr. Caldwell stated that the Board is in receipt of a request for permission to contract Paul Fujawa Engineers, Inc. to prepare plans and specifications, and observation for the Colfax Avenue parking garage. The total amount of the contract is for $4,750.00, with an additional $72.00 per hour for any additional engineering time. Mr. Caldwell questioned Mr. Carl Littrell, City Engineer, on whether there is a cap to the dollar amount. Mr. Littrell responded that this would be part of an amendment. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, permission was given to contract Paul Fujawa Engineers, Inc., and the agreement was approved and executed. Funding for this project is through the Public Works General Fund. APPROVE THREE-YEAR LEASE Mr. Caldwell advised that the Board is in receipt of a letter from Mr. Donald F. Fozo, C.B.O., Building Commissioner, requesting approval of a three-year lease for his Impala Sedan. The lease agreement is for $22,206.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the lease agreement was approved. Funding for this lease is from the Building Department Enterprise Fund. CHANGE ORDER NO. 5 FOR LEIGHTON PLAZA, PROJECT NO. 97-57-4 Mr. Caldwell advised that Triad Engineering Incorporated submitted the above referenced change order, indicating that the contract amount be increased by $3,090.00 for support for the general conditions of the Leighton Plaza construction agreement. The new contract cost is listed as $143,337.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Roemer and carried, the change order was approved. The funding source for this project is the Leighton Plaza Bonds. CHANGE ORDERNO. I FORENGINEERING SERVICES -REMOVAL OF CONTAMINATED SOIL AND GROUNDWATER - TRIAD ENGINEERING INCORPORATED Mr. Caldwell advised that Triad Engineering Incorporated submitted the above referenced change order, indicating that the contract amount be increased by $29,600.00 due to the necessity to reinstall recovery wells because the first two did not sufficiently lower the water. The change order listed a new contract cost of $54,700.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the change order was approved. The funding source for this project is the Sewage Works.