12/20/99 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 20, 1999 Mr. Caldwell advised that the Board is in receipt of the final inspection and project completion affidavit for the above referenced project, indicating that the contract amount be increased by $22,897.72, with a final contract amount of $71,678.72. The purpose of the increase request is due to poor response of the first round applicants, a second notice to 30 applicants, with poor response, and a final decision to allow previous late applicants to submit new applications, with payment. Ms. Engel did not recommend approval of the change, stating that this is not the purpose of a change order (to change the scope of a project). Ms. Roemer asked if we have money already encumbered to cover this cost. Mr. Caldwell moved that this change order be tabled until the Board can determine whether there are available funds. Mr. Powell seconded the motion, which carried. Funding for this project is from the General Fund, Cumulative Capital Improvement Fund and payments from homeowners. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following Certificate of Insurance was accepted for filing: Torok Excavation Inc., with Smessaert Insurance Associates, Inc. as the insurance company. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the following Certificate of Insurance was accepted for filing: Memorial Health System Inc. with Cassady Neeser & Barasseur as the insurance company, for all operations of the insured. APPROVE TITLE SHEET - NEAR NORTHWEST PARTNERSHIP CENTER - PROJECT NO. 99-70 Mr. Caldwell advised that the title sheet for the above referenced project was presented at this time for execution. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the title sheet was approved and signed. APPROVE TITLE SHEET - LA SALLE AREANEIGHBORHOOD ASSOCIATION - PROJECT NO. 99-71 Mr. Caldwell advised that the title sheet for the above referenced project was presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the title sheet was approved and signed. APPROVE EXCAVATION BONDS Ms. Deb Martin, in the absence of Mr. Larry D. Spradlin, Sr., Engineer in the Division of Engineering, recommended approval of the following excavation bonds: Indiana & Michigan Concrete Co. 26007 U.S. 12 Edwardsburg, Michigan 49112 John Freidline 918 East Jefferson Boulevard South Bend, Indiana 46617 Mr. Caldwell made a motion that the recommendation be accepted and the bond be approved as outlined above. Ms. Roemer seconded the motion, which carried.