12/13/99 Board of Public Works Minutes

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�'l'*"71 REGULAR MEETING DECEMBER 13, 1999 APPROVE AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS BUILDING BLOCK GRANT - 1143 CEDAR Mr. Caldwell stated that the Board is in receipt of a building block grant for the above referenced address for continued work on the Daisy Hall Memorial Park, in the amount of $1,000.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding for this grant is through COIT. APPROVE RESOLUTION TO TRANSFER CITY -OWNED PROPERTY TO THE SOUTHBEND HERITAGE FOUNDATION Mr. Caldwell advised that the Board is in receipt of a resolution to transfer property in the Margaret R. Deardorff Subdivision, with the following key numbers: 18-3069-2706, 18-3069-2707, 18-3069- 2709 and 18-3069-2710. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the transfer of the property was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT FOR QUEEN STREET SEWER EXTENSION - PROJECT NO. 99-73 Mr. Caldwell advised that HRP Construction, Inc. submitted the final change order for the above referenced project. The change order indicated that the contract amount be decreased by $4,937.40, for a new contract sum of $9,988.60, because the pavement replacement was eliminated from the project. The Project Completion Affidavit with this new final cost was also submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Final Change Order and Project Completion Affidavit were approved, subject to the filing of the appropriate three-year Maintenance Bond. Funding for this project is the Sewage Works. CHANGE ORDERNO. 1 FORENGINEERING SERVICES -REMOVAL OF CONTAMINATED SOIL AND GROUNDWATER Mr. Caldwell advised that Triad Engineering Incorporated submitted the above referenced change order, indicating that the contract amount be increased by $29,600.00. Mr. Powell requested that the change order be tabled, in order to give the Board time to review it. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the change order was tabled. APPROVE FINAL INSPECTION RECOMMENDATION AND ACCEPTANCE - IRONWOOD ROAD RECONSTRUCTION PHASE III - PROJECT NO. 96-25 Mr. Caldwell advised that the Board is in receipt of the final inspection report for the above referenced project. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the final inspection was approved. Funding for this project is Good Neighbors/Good Neighborhoods. APPROVE RECOMMENDATION - EASEMENT REQUEST FOR TRASH ENCLOSURE FOR THE JEFFERSON CENTRE Mr. Caldwell advised that the Board is in receipt of the above recommendation from Cressy & Everett Commercial Property Management Corp., for the above easement request. The request received favorable recommendations from Community and Economic Development, the Police Department, Fire Department, and the Building Department. The Engineering Department recommended approval, subject to the removal of sidewalk or placement of a ramp to roll the dumpster into the street. Therefore, Mr. Caldwell made motion to approve the recommendation. Ms. Roemer seconded the motion, which carried. APPROVE EXCAVATION BONDS Ms. Deb Martin, in the absence of Mr. Larry D. Spradlin, Sr., Engineer in the Division of Engineering, recommended approval of the following excavation bond: Clarcko, Inc. 67230 County Road 11 Nappanee, Indiana 46550-9327 Mr. Caldwell made a motion that the recommendation be accepted and the bond be approved as outlined above. Mr. Powell seconded.the motion, which carried.