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<br />REGULAR MEETING NOVEMBER 29. 1999
<br />APPROVE REJECTION OF PREVIOUS BIDS AND RE -ADVERTISEMENT - BLOWER AND
<br />ENGINES REPLACEMENT - PROJECT NO 99-45
<br />Mr. Caldwell advised that the Board in receipt of a request to reject previous bids and re -advertise
<br />for the above referenced project. Upon motion made by Mr. Powell, seconded by Ms. Roemer and
<br />carried, the Board approved the request. Funding source is the State Revolving Fund - IDEM.
<br />APPROVE REQUEST TO BYPASS USUAL BID PROCEDURES - DIESEL ENGINE
<br />Mr. Caldwell advised that the Board is in receipt of the above request from Mr. Jack Dillon of
<br />Environmental Services. Mr. Dillon was asked to expound on the request. In response, Mr. Dillon
<br />explained the necessity of the engine. He further explained that the bidding process would jeopardize
<br />the availability of the engine. The Division requested quotes from Waukesha and MacAllister.
<br />MacAllister responded favorably, with the Caterpillar, Model 3512 ($250,000.00) available.
<br />However, Mr. Dillon in a letter to Ms. Roemer, requested the quote be increased to $30,000.00, to
<br />cover necessary adjustments to the engine. The funding source is Sewage Works (unexpended funds)
<br />item number IC5-22-10, per Ms. Engel. Therefore, a motion to approve the request was made by Mr.
<br />Powell, seconded by Ms. Roemer and carried.
<br />AWARD BID - COLFAX PARKING GARAGE LIGHTING IMPROVEMENTS - PROJECT NO.
<br />99-56
<br />Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 22,
<br />1999, bids were received and opened for the above referenced project. After reviewing those bids,
<br />Mr. Littrell recommends that the Board award the contract to Trans Tech Electric, Inc., 4601
<br />Cleveland Road, South Bend, Indiana 46628, the amount of $184,610.00. Funding source for this
<br />project is the General Fund. Therefore, Ms. Roemer made a motion that the recommendation be
<br />accepted and the bids be awarded as outlined above. Mr. Powell seconded the motion which carried.
<br />APPROVE CONSTRUCTION CONTRACT - STATE THEATER/HEARTLAND ALLEY
<br />LIGHTING RENOVATION - PROJECT NO 99-19
<br />Mr. Caldwell advised that in accordance with the bid awarded on November 1, 1999 to Trans Tech
<br />Electric, Inc., 4601 Cleveland Road, South Bend, Indiana 46628, in the amount of $14,487.00 for
<br />the above referenced project. A contract in said amount was submitted for Board approval. Upon
<br />a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the contract was approved
<br />and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment
<br />Bond, as submitted, was filed. Funding source for this project is the County Option Income Tax
<br />Fund.
<br />APPROVE CONSTRUCTION CONTRACT - STUDEBAKER CORRIDORENVIRONMENTAL
<br />REMEDIATION - CONTRACT NOS. 2 and 3 - PROJECT NO 97-74-2
<br />Mr. Caldwell advised that in accordance with the bid awarded on October 25, 1999 to Taplin
<br />Environmental Contracting Corp., 5100 West Michigan Avenue, Kalamazoo, Michigan 49006, in the
<br />amount of Contract No. 2 - $67,536.85 and Contract No. 3 - $29,890.20 for the above referenced
<br />project, contracts in said amounts were submitted for Board approval. Upon a motion made by Ms.
<br />Roemer, seconded by Mr. Powell and carried, the contracts were approved and the appropriate
<br />Certificate of Insurance, Performance Bonds and Labor and Materials Payment Bonds, as submitted
<br />were filed. Funding source for this project is the Sample -Ewing Tax Increment Fund and Studebaker
<br />Corridor Bond. The Studebaker Corridor Bond was thought to be expended, but Ms. Kolata, of
<br />Community and Economic Development explained that there is $600.00 that remains on the Bond,
<br />and that this amount will be used, as well, for this project.
<br />APPROVE AGREEMENT - UTILITY REIMBURSEMENT AGREEMENT
<br />Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and
<br />TransMontaigne Pipeline, Inc., 280 North College Avenue, Fayetteville, AR 72701, for
<br />reimbursement for cost to relocate the pipeline from the retention basin in Erskine Plaza. Mr. Littrell
<br />expounded on the pipeline relocation. Mr. Caldwell noted that the agreement is in the amount of
<br />$149,400.00. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried,
<br />the agreement was approved and executed.
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