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REGULAR MEETING NOVEMBER 22, 1999
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the above bids were
<br />referred for review and recommendation.
<br />AWARD BID - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT DEMOLITION SITE
<br />CLEARANCE EXCAVATIONS SANITARY SEWER LATERAL AND WATER SERVICE
<br />REPLACEMENT - PROJECT NO 99-77
<br />Mr. James Caldwell advised the Board that on November 15, 1999, bids were received and opened
<br />for the above -referenced project. After reviewing those bids, Mr. Littrell recommends that the Board
<br />award the contract to Bradberry Brothers, Inc., 20061 West Dice Street, South Bend, Indiana 46614,
<br />the amount of $58,844.00. Therefore, Ms. Roemer made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried.
<br />Funding source is the Tax Increment Fund.
<br />APPROVE CONSTRUCTION CONTRACT - SOUTH BEND ANIMAL CONTROL SHELTER,
<br />PHASE 2 - PROJECT NO. 99-62
<br />Mr. Caldwell advised that in accordance with the bid awarded on October 25,1999 to Kaser-Spraker
<br />Construction, Inc., Post Office Box 3605, South Bend, Indiana 46619, in the amount of $118,750.00
<br />for the above -referenced project, a contract in said amount was submitted for Board approval. Upon
<br />a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond,
<br />as submitted was filed. Funding source for this project is the General Fund.
<br />APPROVE CONSTRUCTION CONTRACT - FIRE STATION NO. 4 RE -ROOF
<br />Mr. Caldwell advised that in accordance with the bid awarded on September 13, 1999, to DRC
<br />Corporation, 2214 Huron Street, South Bend, Indiana, in the amount of $71,919.00 for the above -
<br />referenced project, a contract in said amount was submitted for Board approval. Upon a motion
<br />made by Ms. Roemer, seconded by Mr. Powell and carried, the contract was approved and the
<br />appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond, as
<br />submitted was filed. Funding source for this project is EMS.
<br />APPROVE BUILDING BLOCK GRANT AGREEMENT FOR 434 HARRISON AVENUE
<br />Mr. Caldwell stated that the Board is in receipt of a building block grant agreement for the above -
<br />mentioned address to replace four dying hedges in the front yard with a new flower box with
<br />perennial flowers. Mr. Caldwell noted that the agreement is in the amount of $100.00. Therefore,
<br />upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the agreement was
<br />approved and executed.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - GOOD
<br />NEIGHBORS/GOOD NEIGHBORHOODS - ZONE 4 - PROJECT NO. 99-02
<br />Mr. Caldwell advised that Mr. Carl Littrell, P.E., Division ofEngineering, submitted the Final Change
<br />Order on behalf of Kaser-Spraker Construction, indicating that the contract amount be increased by
<br />$6,709.43 for a new contract sum of $53,572.43. Also submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr.
<br />Powell and carried, the Final Change Order and Project Completion Affidavit were approved, with
<br />the appropriate three-year Maintenance Bond. Funding source for this project is the General Fund
<br />Capital Budget, Cumulative Capital Improvement Fund.
<br />APPROVE CHANGE ORDER - FIRE STATION NO. 4 - RE -ROOF
<br />Mr. Caldwell advised that Mr. Carl Littrell, P.E., Division of Engineering, submitted Change Order
<br />No. 1 indicating that the length of the contract be extended by 14 days due to the extended lead time
<br />for the delivery of the sheet metal for the upper roof. The new contract completion date, as listed
<br />on the change order is November 23, 1999. Upon a motion made by Mr. Powell, seconded by Ms.
<br />Roemer and carried, the change order was approved. Funding source for this project is the EMS
<br />Capital Fund.
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