09/20/99 Board of Public Works Minutes

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REGULAR MEETING BID: $66,554.55 - Body by Deed's Equipment $62,949.55 - Body by Neil's Equipment Wise International Trucks 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Ken Waite Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $66,224.59 - Body by Deed's Equipment $62,616.59 - Body by Neil's SEPTEMBER 20, 1999 Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the above bids were referred to the Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 714 OAK This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication ofNotice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Solon Orfanos 308 North Cushing South Bend, Indiana 46616 BID: $150.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above bids were referred to the Legal Department for review and recommendation. AWARD BID - NEIGHBORHOOD HOUSING SERVICES - CURB. SIDEWALK AND APPROACH RVIPROVEMENTS - PROJECT NO. 99-33 Mr. Carl Littrell, City of South Bend Engineering, advised the Board that on September 13, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Niles Concrete Sawing & Construction, Inc., 2580 East Detroit Road, Niles, Michigan in the amount of $74,181.00. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS - FLEXIBLE PAVING AND SUBSURFACE - PROJECT NO. 98-25-11 Mr. Caldwell advised that in accordance with the bid awarded on August 10, 1999 , to Walsh & Kelly, Inc., in the amount of $44,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - PURCHASE AGREEMENT - 300 CHESTNUT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. & Mrs. John Lohr, for the above mentioned property. Mr. Caldwell noted that the Agreement is in the amount of $500.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCKS GRANT AGREEMENT - NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Neighborhood Housing Services of South Bend, for a Building Blocks Grant Agreement. Mr. E 1