06/01/99 Board of Public Works Minutes

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REGULAR MEETING 18.6.3 Pocket Fastener: Hoor and pile tape reversed. (Does not meet specifications) TUESDAY, JUKE 1. 1999 18.8.1 Knee Pad Construction: Knee pad is not double stitched to the outer shell. -padding not held in position. This will allow padding to drop or bunch. (Does not meet specifications) 18.9 Trouser Leg Water Dam: Water dam is attached at the cuff not approximately 3 inches from the cuff. If cuff rises so does the water dam, not as effective. (Does not meet specifications) 18.12 Reflective Lettering and Numbering: Scotchtlite material #8987 not used and no explanation of what material type used. (Does not meet specifications) Chief Randy Magdalinski, South Bend Fire Department, was present to state the differences in the bids. The source of funding will be from the Emergency Medical Service Capital Improvement Fund City's Lease purchase. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the motion which carried. AWARD BID - ONE (1) MEDIUM TYPE AMBULANCE Chief Luther Taylor, South Bend Fire Department, advised the Board that on May 3, 1999, bids were received and opened for the above referred to ambulance. After reviewing those bids, Chief Taylor recommends that the Board award the bid to Goggan & Associates, Inc., 50811 Killian Lane, Elkhart, Indiana in the amount of $132,442.00. The bid of $124,270.00 from Rolland Speciality Vehicles & Products, Inc. representing American Emergency Vehicles failed to meet specifications. The vehicle proposed is a demonstration unit. Both the Chassis and module body have a number of exceptions and fail to meet specifications. The bid of $129,435.00 from Goggan & Associates, Inc., representing McCoy Miller Division of Warrick Industries failed to meet our specifications. The items as submitted are exceptions and are non -responsive to the bid specifications. The bid of $133,929 from Wheeled Coach, Winter Park, Fl., failed to meet specifications. The information supplied in the bid on the module body has a number of exceptions and no information supplied on the chassis. The Fire Department tried to contact Mr. Jim Gesiakowski, agent of bidder, for information, but he is no longer with Wheeled Coach. Mr. Rick DeRosa from Wheeled Coach contacted the Fire Department to clarify any issues or questions on the proposal. On May 11, 1999, the Fire Department met with Mr. DeRosa who provided additional information. The Fire Department feels that there are still a number of unanswered questions and exceptions and the requirements were not met. Chief Randy Magdalinski, South Bend Fire Department, was present, and stated the differences in the bids submitted. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PENNSYLVANIA AVENUE IMPROVEMENTS - PROJECT NO. 99-12-1 Mr. Carl P. Littrell, City Engineer, advised the Board that on May 24, 1999, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the bids as follows: