09/11/00 Board of Public Works Minutes

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REGULAR MEETING SEPTEMBER 11 2000 WHEREAS, the present schedule of the Board of Public Works does not allow sufficient time for the Board to meaningfully review and discuss the agenda prior to its public meetings; and WHEREAS, the Board desires to implement a meeting schedule which will allow for regular public meetings and for a public agenda session which should result in a more proactive approach to Board of Works agenda items for Board members and City staff and increase awareness of Board matters for the benefit of all South Bend citizens. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: That the Board of Public Works will be on the second and fourth Monday of each month at 9:30 a.m. in the Board meeting room located on the thirteenth floor of the County -City Building, South. -Bend, Indiana, beginning September 11, 2000; and 2. Prior to each regular meeting, the Board of Public Works will conduct a public agenda session on the Thursday prior to the regular meeting at 8:00 a.m. in the Board room. 3. This resolution shall be in full force and effect as of September 11, 2000. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/Gary A Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member ADOPT RESOLUTION NO. 100-2000 - BOARD OF PUBLIC WORKS AUTHORIZING A SINGLE MEMBER APPROVAL FOR CERTAIN BOARD FUNCTIONS Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 100-200 WHEREAS, the South Bend Board ofPublic Works (BPW) is authorized by State (I. C. 36-4-9-5) and local law (South Bend Municipal Code, Chapter 2, Article 5, Section 2-50) to perform certain duties; and WHEREAS, effective September 11, 2000, the BPW has resolved to meet semi-monthly instead of once each week; and WHEREAS, there are certain functions performed by the BPW which are of a routine, non- controversial nature but which may require immediate action or response during the interim between BPW meetings; and WHEREAS, it is in the best interest of the public that these routine, non -controversial, non - disputed matters be approved and acted upon in a timely manner. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Any single member ofthe South Bend Board ofPublic Works (BPW) shall have the authority after polling and obtaining concurrence of at least one other Board member by phone or e- mail, to approve certain routine, non -controversial, non -disputed matters which fall within the scope and jurisdiction of the BPW's power and authority which shall include the following: (a) Approval of those street closings, and/or public gatherings upon City property or rights of way which have the unanimous, favorable recommendation of all required persons and City departments;