09/11/00 Board of Public Works Minutes

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2!: 5 REGULAR MEETING SEPTEMBER 11, 2000 WHEREAS, the Board of Public Works of the City of South Bend has received this date a petition signed by fifty (50) taxpayers of the City of South Bend requesting that the Board enter into a lease for approximately 7,088 square feet of office space on the first floor of the Trigon Building, 224 West Jefferson Boulevard, South Bend, Indiana, with Tom Herrman and Associates for a term of one year with an option to renew for two additional one year periods with a monthly rental of Seven Thousand Eighty Eight Dollars ($7,088.00) in the first year; Seven Thousand One Hundred Fifteen and 64/100 Dollars ($7,115.64) in the second year*; and Seven Thousand One Hundred Forty Three and 39/100 Dollars ($7,143.39) in the third year; and WHEREAS, the Board has concurrently received this date a certificate of the St. Joseph County Auditor certifying that the signers of the petition and the person verifying the Petition are all taxpayers of property within the City of South Bend; and WHEREAS, I.C. 36-1-10-13 requires that prior to execution of any lease with the City, notice of a public hearing to be held before the Board of Public Works shall be published in accordance with I.C. 5-3-1. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works for the City of South Bend as follows: The Board of Public Works intends to enter into a lease with Tom Herrman and Associates for approximately 7,088 square feet of office space on the first floor of the Trigon Building located at 224 West Jefferson Boulevard, South Bend, Indiana for a term of one year with an option to renew for two additional one year periods with a monthly rental of Seven Thousand Eighty Eight Dollars ($7,088.00) in the first year; Seven Thousand One Hundred Fifteen and 64/100 Dollars ($7,115.64) in the second year; and Seven Thousand One Hundred Forty Three and 39/100 Dollars ($7,143.39) in the third year. 2. Notice shall be published in accordance with I.C. 5-3-1 and I.C. 36-1-10-13 of the Board's intent to enter into the subject lease. Public Hearing as required by I.C. 36-1-10-13 is hereby scheduled before this Board for the 25'hday of September, 2000 at 9:30 a.m. The Petition and Auditor's Certificate contained an error in the second year monthly rental ($7,225.64 rather than $7,115.64) which is immaterial because the actual monthly rent is less than what was stated. 4. A copy of this resolution shall be filed with the South Bend Common Council. Dated: September 11, 2000 s/Gary Gilot, President s/M. Catherine Roemer, Member s/Donald E. Inks, Member Attest: s/Angela Jacob, Clerk ADOPT RESOLUTION NO. 99-2000 - AUTHORIZING PUBLIC MEETINGS ON A SEMI- MONTHLY RATHER THAN WEEKLY BASIS FOR BOARD OF PUBLIC WORKS Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 99-2000 WHEREAS, the South Bend Board of Public Works presently conducts its regular business at a public meeting held each Monday of the calendar year; and