01/24/00 Board of Public Works Minutes

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coca REGULAR MEETING JANUARY 24, 2000 executed: Funding for this project is the CDBG. APPROVAL OF AGREEMENT GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER SCHOOL PROGRAM Ms. Roemer stated that the Board is in receipt of an agreement between the City of South Bend and Dickinson Middle School, 4404 West Elwood Avenue, South Bend, Indiana`46628, for the above mentioned program. Ms. Roemer noted that the agreement is in the amount of $8,900.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding for this agreement is through the 1999 COIT. APPROVAL OF AGREEMENT BOARD OF PUBLIC SAFETY MEMBER SERVICES Ms. Roemer stated that the Board is in receipt of agreements between the City of South Bend and Board of Public Safety members, Mr. Thadeus T. Zakowski, Mr. Elmer L. Carr and Ms. Jesus Rodriguez for their service on the Board of Public Safety. Ms. Sherece Tolbert, of Community & Economic Development asked what this approval is for. Ms. Roemer gave the response, with Mr. Littrell adding that it is compensation. Ms. Roemer noted that the agreements are in the amounts of $3,400.00 per person. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the agreements were approved and executed. APPROVE ADDENDUM NO. 1 TO 1998 RUM VILLAGE ACOUISITIONS/DEMOLITION PROJECT Ms. Roemer advised that the Division of Planning & Neighborhood Development submitted to the Board for approval, Addendum No.1 to the scope of services of the above referenced project. Ms. Roemer advised that this addendum shall commence on January 15, 1998 and continue to June 30, 2000. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the addendum was approved and executed. Funding for this project is from CDBG. APPROVE ADDENDUMNO. I TO GOOD NEIGHBORS/GOOD NEIGHBORHOODS GRANT PROGRAM AGREEMENT - FIRST A.M.E. CHURCH Ms. Roemer advised that the Community and Economic Development submitted to the Board for approval; Addendum No. I to the above referenced project. It changes paragraph no. 2 ofthe original contract (Grantee Responsibilities). All other terms remain unchanged. In addition, the original grant agreement is extended until April 30, 2000. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the addendum was approved and executed. Funding for this project is from the General Fund. APPROVE CHANGE ORDER NO. 4 FOR LEIGHTON PLAZA GENERAL CONDITIONS Ms. Roemer advised that Carl Littrell submitted Change Order No. 4 for the above referenced project, on behalf of the CDM Group, Inc., indicating an increase in the contract amount by $2,305.00, for a new contract sum of $145,642.00. This change order is due to scheduling delays that created an overrun in the General Conditions portion of the contract. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order was approved. Funding for this project is the EDIT Fund. APPROVE CHANGE ORDER NO. 2-11.30-1 FOR LEIGHTON PLAZA PHASE II LANDSCAPING AND LAWN IRRIGATION - PROJECT NO. 97-57-7 Ms. Roemer advised that Carl Littrell submitted Change Order No. 2-11.30-1, for the above referenced project on behalf of Ginger Valley Landscape & Design Inc., indicating a decrease in the contract amount by $500.00, for a new contract sum of $74,493.00. The change order is due to the inability of Cringer Valley to perform and maintain the schedule of the work, causing a back charge to them for the work another company had to complete, Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the change order was approved. Funding for this project is EDIT.